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- HRMS + Payroll for SMB
- Who it's for
- Multi-location services
Multi-location services
A service business may have employees in offices, remote roles and field locations. Each employee has a location, department, position, manager and payroll calendar. Locations carry country and tax jurisdiction, giving Payroll Admin a clear starting point when the workforce spans more than one area. The active employee register helps HR Business Partner check who belongs to each team before a payroll period begins.
How HRMS + Payroll for SMB is set up for you
Moving between teams
Record the effective position and manager change in employment history and update the employee assignment.
Weekly work
Employees enter time under timesheets; daily time entries show regular or overtime hours and any project or cost center.
Absence
leave requests carry dates, type and approver, while leave balances show accrued, taken and pending amounts.
Pay period
payroll calendars separate frequency, entity and currency. Payroll runs give each period its own dates and status.
A service business may have employees in offices, remote roles and field locations. Each employee has a location, department, position, manager and payroll calendar. Locations carry country and tax jurisdiction, giving Payroll Admin a clear starting point when the workforce spans more than one area. The active employee register helps HR Business Partner check who belongs to each team before a payroll period begins.
Begin with one entity and one calendar. Import active employees with their department, position, manager and location. Rehearse a weekly time submission and a leave request, including a human review of both. Then create a payroll run and inspect employee statements before approving the run. If another location uses a different tax jurisdiction, check that link before expanding the pilot. The same pattern can be repeated for another pay calendar once the first period is understood.
An employee who changes location during a period is a useful test case. HR records the effective transfer and checks the employee's current location. Payroll Admin reviews the applicable calendar, statement lines and tax jurisdiction for that pay date. The team should agree how to handle the boundary period before using the process at scale. Keep the external payment and filing confirmation with the people who own those systems.
Features to start with
Roles on the team
- Employee
- Self-service record entry on leave, timesheets and goals; read-only on pay, benefits and performance.
- Payroll Admin
- Record entry on payroll and tax tables; read-only on employees, benefits, leave and timesheets.
- HR Business Partner
- Record entry on people and performance tables; read-only on pay and benefits.
- CHRO / VP People
- Read-only oversight across all 33 HRMS tables.
- Admin
- Superuser: full record CRUD on all 33 HRMS tables, plus every view, report and app setting.
Set up HRMS + Payroll for SMB your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.