Give each decision to a named owner and limit sensitive employee and pay records.
HR Manager handles hiring and employee changes; GMP Reviewer records the controlled qualification decision.
Payroll Specialist needs pay runs, statements and filings, while People Manager needs the time and leave decisions that precede them.
Employee enters their own leave and time. Reference fields such as approver, reviewer and assignee identify the person responsible for a decision or task.
| Role | Workforce records | Recruiting and onboarding | Leave and time | Payroll and tax | Performance and learning | GMP qualification |
|---|---|---|---|---|---|---|
| Admin | Edit | Edit | — | View | — | Edit |
| HR Manager | Edit | Approve | Edit | Approve | Edit | — |
| Hiring Manager | View | Edit | — | — | — | — |
| Payroll Specialist | View | — | View | Edit | — | — |
| Training Coordinator | View | — | — | — | Edit | Edit |
| GMP Reviewer | — | — | — | — | — | Approve |
| People Manager | View | — | Approve | Approve | Edit | — |
| Employee | — | — | Edit | Edit | — | — |
Maintains workforce and training configuration and controls access to sensitive records.
Owns employee lifecycle, requisitions, offers and onboarding decisions.
Starts on: Leave approval inbox
Reviews open positions, candidates and start tasks for their team.
Starts on: Onboarding attention
Prepares pay runs and checks statements and filing deadlines.
Starts on: Timesheets to review
Owns course enrollment and controlled training assignments.
Starts on: Expiring training records
Reviews assignment evidence and records a decision for the exact revision.
Starts on: GMP assignment board
Reviews leave, time and performance for assigned staff.
Starts on: Leave approval inbox
Submits their own leave and time for manager review.
Start free, then use Proto to change fields, steps and approvals before your team goes live.