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- HRMS + PM for IT Companies
- Data model
The tables behind HRMS + PM for IT Companies
HRMS + PM for IT Companies ships with 36 tables, grouped here by the feature that uses them. Every record your team works with lives in one of them, and you can add fields and tables in Proto.
- Tables
- 36
- Features
- 6, plus shared settings
- Change it
- Add fields and tables in Proto
How the model is organised
Organization and employees:
Departments, Locations, job titles, Positions, pay grades, Employees and employment history hold people and their placement.
Hiring and transition:
Job requisitions, Candidates, Applications, Interviews, Offers, onboarding checklists and onboarding tasks carry the hiring handoff.
Time and pay:
Leave types, leave balances, leave requests, Timesheets, time entries, payroll calendars, payroll runs, pay statements and pay statement lines hold the period details.
Development and obligations:
Goals, performance cycles, performance reviews, Courses, course enrollments, training records, benefit plans, benefit enrollments, tax jurisdictions and tax filings support ongoing people work.
Every table, by feature
- Organization and employees7
- Recruiting and offers7
- Onboarding and separation4
- Time and leave6
- Payroll and benefits8
- Performance and learning6
- Shared and settings3
- Departments
Organizational departments with parent hierarchy and cost centers.
Linked to Departments, Employees - Positions
Seat-level org entries that an Employee fills.
Linked to Job titles, Departments, Locations, Pay grades - Job titles
Canonical job titles with job family, level and exempt status.
Linked to Pay grades - Locations
Physical and remote locations where employees work.
Linked to Tax jurisdictions - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees - Employment history
Every lifecycle event: hire, promotion, transfer, comp change, manager change, leave of absence, termination.
Linked to Employees, Positions - Pay grades
Salary bands tied to job titles and positions.
- Job requisitions
Approved positions opened to recruiting.
Linked to Positions, Job titles, Departments, Locations - Candidates
Person pool in the applicant tracking system.
Linked to Employees - Applications
A candidate applying to a requisition; the recruiting pipeline record.
Linked to Candidates, Job requisitions, Employees - Interviews
Scheduled interviews against an application with scorecards.
Linked to Applications, Employees - Offers
Offer letter, approval chain and e-signature state.
Linked to Applications, Candidates, Positions, Employees - Positions
Seat-level org entries that an Employee fills.
Linked to Job titles, Departments, Locations, Pay grades - Pay grades
Salary bands tied to job titles and positions.
- Onboarding checklists
Per-hire or per-separation container of onboarding and offboarding tasks.
Linked to Employees - Onboarding tasks
Individual tasks that fan out to IT, Facilities, Payroll, HR, Manager and the new hire.
Linked to Onboarding checklists, Employees - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees - Employment history
Every lifecycle event: hire, promotion, transfer, comp change, manager change, leave of absence, termination.
Linked to Employees, Positions
- Timesheets
Weekly timesheet header per employee.
Linked to Employees - Time entries
Hours against a day, project or cost center.
Linked to Timesheets - Leave requests
Employee-submitted leave requests requiring manager approval.
Linked to Employees, Leave types - Leave balances
Current leave balance per employee per leave type, maintained by accrual.
Linked to Employees, Leave types - Leave types
Leave categories with country- and class-scoped accrual rules.
- Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees
- Payroll calendars
Named pay schedules per legal entity, country and currency.
- Payroll runs
A scheduled execution of payroll for a calendar and period.
Linked to Payroll calendars, Employees - Pay statements
Per-employee pay statement for a given payroll run.
Linked to Payroll runs, Employees - Pay statement lines
Earnings, benefit deductions, taxes and garnishments on a pay statement.
Linked to Pay statements, Tax jurisdictions - Benefit plans
Enrollable benefit plans such as medical, dental, retirement and life.
- Benefit enrollments
Per-employee enrollment in a benefit plan with dependents and dates.
Linked to Employees, Benefit plans - Tax jurisdictions
Tax-authority records driving withholding and filings.
- Tax filings
Payroll tax filings produced from a run and remitted to an authority.
Linked to Tax jurisdictions, Payroll runs
- Goals
Employee goals tied to a performance cycle.
Linked to Employees, Performance cycles - Performance cycles
Annual, mid-year and probation performance cycles.
- Performance reviews
Subject-by-reviewer review within a performance cycle.
Linked to Performance cycles, Employees - Courses
Learning catalog of courses and certifications.
- Course enrollments
Employee enrollment in a course; the learning transaction record.
Linked to Courses, Employees - Training records
Durable, audit-safe record of completed training and certifications.
Linked to Employees, Courses
Keys and references
Employees is the central person record. Applications reference both Candidates and job requisitions; Offers reference Candidates, Applications and Positions. Time entries reference Timesheets, which reference Employees. Pay statements reference payroll runs and Employees; pay statement lines reference pay statements. Keep source IDs stable across imports so those references can be checked after migration.
Migration order
- Foundation. Import departments, locations, titles, grades, positions, calendars, leave types, benefit plans and jurisdictions.
- People. Import employees, manager links and current employment history.
- Open work. Import requisitions, applications, onboarding tasks, balances and current timesheets.
- Financial and development history. Import benefit enrollments, pay records, reviews and training records after the people references are verified.
Set up HRMS + PM for IT Companies your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.