Use the configured responsibilities with verified subject scope and workflow decision authority.
| Role | Employee records | Recruiting and offers | Onboarding and offboarding | Leave and time | Payroll and filings | Benefits enrollment | Performance and goals | Learning and certification |
|---|---|---|---|---|---|---|---|---|
| HR Business Partner | Edit | Edit | Edit | — | View | View | Edit | Edit |
| HRMS Seed Operator | Edit | Edit | — | Edit | — | — | — | — |
| Hiring Manager | — | View | — | — | — | — | — | — |
| Employee | — | — | — | Edit | Edit | View | Edit | View |
| L&D Admin | View | View | Edit | — | — | — | — | Edit |
| Recruiter | View | Edit | Edit | — | — | — | — | — |
| Payroll Admin | View | — | Edit | View | Edit | Edit | — | — |
| CHRO / VP People | View | View | View | View | View | View | View | View |
Owns the employee lifecycle for assigned business units. Record entry on Employees, Positions, Employment History, Performance Reviews and Goals; read only on Pay Statements and Benefit Enrollments. Comp and PII fields readable per field-level restrictions.
Starts on: Workforce directory
Temporary scoped access for Shriyash Naik to read and create stage-1 HRMS seed records without altering seeded Admin or other role grants.
Line manager opening a requisition and interviewing. Read only on Job Requisitions, Candidates, Applications and Interviews. Own-requisition record entry up to Status = pending approval cannot be expressed as a native table grant, so it is routed through the scoped requisition and interview-scorecard workflow actions instead. Never gets edit on Offers.Base Salary.
Starts on: Requisition approval inbox
Self-service access to own record. Record entry on Leave Requests, Timesheets, Time Entries and Goals (draft); read only on Pay Statements, Benefit Enrollments, Leave Balances, Performance Reviews and Training Records. Own-record scope is required and is not expressible as a native table grant, so it must be supplied by the own-record table scope before these grants are relied on.
Starts on: Pay statement schedule
Owns the course catalog, curricula and certifications. Record entry on Courses, Course Enrollments and Training Records; read only on Employees and Positions. No compensation, National ID or Date Of Birth access beyond the read-only grant; bulk curriculum assignment runs through the scoped workflow.
Starts on: Learning enrollment work
Owns the requisition pipeline from intake through offer. Record entry on Job Requisitions, Candidates, Applications, Interviews and Offers; read only on Employees for hiring-manager and referral context. No pay statement, payroll run, pay statement line, tax filing or benefit enrollment access.
Starts on: Offer approval inbox
Runs payroll end to end and owns tax filings and GL handoff. Record entry on Payroll Calendars, Tax Jurisdictions, Payroll Runs, Pay Statements, Pay Statement Lines and Tax Filings; read only on Employees, Benefit Enrollments, Leave Requests and Timesheets. No delete or bulk edit; filings stay at Draft.
Starts on: Pay statement schedule
Executive oversight across the people function. Read-only (View + View records) on all HRMS tables, including Pay Statements with no create or edit. Approves org-wide change and cross-entity decisions through workflows, not by editing rows.
Starts on: Pay statement schedule
Start free, then use Proto to change fields, steps and approvals before your team goes live.