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- HRMS with AI Chatbot
- Process
- Onboarding to first pay
Onboarding to first pay
An accepted offer is a hiring decision. The first payroll run requires a complete employee assignment and a checked pay schedule. HR Business Partner and Payroll Admin work from the same employee identity, while Admin maintains the checklist and task assignees report their practical start work.
Step by step
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Confirm the hire HR Business Partner
HR Business Partner checks the accepted offer, start date, position and candidate before establishing the employee record.
- Accepted offer tied to worker
- Updates Offers, Employees
-
Assign the worker HR Business Partner
HR Business Partner sets department, location, manager, entity, country, pay grade and payroll calendar on the employee.
- Current assignment and pay schedule
- Updates Employees, Positions, Payroll calendars
-
Prepare tasks Admin
Admin starts an onboarding checklist and assigns dated tasks to responsible employees.
- Dated work with assignees
- Updates Onboarding checklists, Onboarding tasks
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Complete start work Admin
Task assignees provide progress and evidence. Admin records task outcomes and reviews blocked work with HR Business Partner before checklist closure.
- Task evidence and checklist progress
- Updates Onboarding tasks, Onboarding checklists
-
Check pay inputs Payroll Admin
Payroll Admin reviews the calendar, worker status and any benefit enrollment before including the person in a run.
- Employee included in the correct period
- Updates Benefit enrollments, Payroll runs, Pay statements
-
Approve first pay Payroll Admin
A named approver reviews the payroll run and statement result before the run is posted.
- Pending approval to Approved
- Updates Payroll runs, Pay statements
ApprovalA person approves before the work moves on.
Who does what
Roles and permissions- HR Business Partner
- Owns the employee handoff; Payroll Admin checks pay readiness; task assignees report assigned work to Admin; CHRO / VP People reviews where designated; Admin resolves configuration issues.
Set up HRMS with AI Chatbot your way.
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