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- HRMS with Document Vault
- Who it's for
- Multisite employers
Multisite employers
Teams with staff across legal entities and locations can keep their employee and payroll context explicit. The employee record connects the person to a position and manager, while the operational records carry the decision and date. Start with the population your team can review closely and expand after a complete operating cycle.
How HRMS with Document Vault is set up for you
People
Confirm the position, location, manager and employment status on the employee record.
Decisions
Keep requisition, leave and payroll approvals with the person responsible for the decision.
Periods
Use dates on time, leave and pay records to reconcile work across teams.
Teams with staff across legal entities and locations can keep their employee and payroll context explicit. The employee record connects the person to a position and manager, while the operational records carry the decision and date. Start with the population your team can review closely and expand after a complete operating cycle.
Set each employee country, entity, location, department and calendar before running a pay period. Give each participant a real account with the intended permissions. Review the source record at each handoff so that the next owner can trace a change to its employee and period.
A practical pilot uses a single team and a complete path through preparation, review and release. Include a returned or rejected case. That exposes unclear ownership before the work expands to another department or location. Compare the employee register with the downstream leave, pay or recruiting record at the end of the pilot.
Before expanding, have the operating owner check one employee record, its linked decision and the next dated transaction. Keep the same source identifier through every handoff so a later correction can be traced.
[Plan implementation](/hrms-with-document-vault/implementation) and [review the data model](/hrms-with-document-vault/data-model).
Features to start with
Roles on the team
- Payroll Admin
- Record entry on payroll and tax tables; read-only on employees, benefits, leave and timesheets.
- HR Business Partner
- Record entry on people and performance tables; read-only on pay and benefits.
- Admin
- Superuser: full record CRUD on all 33 HRMS tables, plus every view, report and app setting.
Set up HRMS with Document Vault your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.