People records

The employee register ties each person to a position, department, location and manager. HR Business Partner checks those references before changing salary, reporting line or employment status. Employment history gives each lifecycle event an effective date and a from and to context, so a transfer can be reviewed as a change rather than a silent overwrite.

The employee register is the starting point for current assignments. An employment history event carries its own effective date and prior and next position or manager. HR Business Partner checks both records when a change affects pay or reporting. Admin reviews compensation changes before they are applied; a dated event should explain why the current employee row changed.

• Confirm the person. HR Business Partner checks the employee identifier, current position, department and manager.
• Record the change. HR Business Partner enters the effective event with the prior and next context.
• Review the result. Admin checks compensation changes; HR Business Partner compares the employee row with the history event.

Agree who can change employee and compensation fields, which legal entity and currency each worker belongs to, and when position changes become effective. Keep the employee identifier stable across payroll, leave and reviews.

For a transfer, agree who records the event and who updates the current assignment. Include the destination position and manager before changing the employee row. Test how an incorrect manager or salary is corrected while retaining the earlier event. A stable employee identifier lets Payroll Admin and L&D Admin find the same person in their own records.

A worker moves from one department to another. HR Business Partner checks the destination position and manager, records a Transfer event with its effective date, and reviews the current employee row. The prior event remains available for a later payroll or headcount question.

HR Business Partner opens Active employees and compares the current assignment with the dated transfer. Admin checks the history event before a pay change proceeds. If the destination position is wrong, HR Business Partner corrects the source event and confirms the employee row again. The reviewer should be able to see the prior and next position without relying on a name match.

• Active employees — Current employee assignments by department, position and manager.
• Reviews in progress — HR Business Partner checks review work linked to an employee after a transfer.

Follow onboarding and review the data model.