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- HRMS with Expense Mgmt
- Data model
The tables behind HRMS with Expense Mgmt
HRMS with Expense Mgmt ships with 36 tables, grouped here by the feature that uses them. Every record your team works with lives in one of them, and you can add fields and tables in Proto.
- Tables
- 36
- Features
- 7, plus shared settings
- Change it
- Add fields and tables in Proto
How the model is organised
People records
Employees connects to Departments, Positions, Locations and employment history.
Hiring
Job requisitions connects the opening to Applications, Interviews and Offers.
Time and pay
Leave requests and Timesheets refer to Employees; payroll runs holds pay statements and pay statement lines.
Development
Performance cycles groups Goals and performance reviews; Courses connects to course enrollments and training records.
Every table, by feature
- People records7
- Recruiting5
- Onboarding4
- Time and leave5
- Payroll6
- Performance4
- Learning4
- Shared and settings5
- Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees - Departments
Organizational departments with parent hierarchy and cost centers.
Linked to Departments, Employees - Positions
Seat-level org entries that an Employee fills.
Linked to Job titles, Departments, Locations, Pay grades - Job titles
Canonical job titles with job family, level and exempt status.
Linked to Pay grades - Locations
Physical and remote locations where employees work.
Linked to Tax jurisdictions - Employment history
Every lifecycle event: hire, promotion, transfer, comp change, manager change, leave of absence, termination.
Linked to Employees, Positions - Pay grades
Salary bands tied to job titles and positions.
- Job requisitions
Approved positions opened to recruiting.
Linked to Positions, Job titles, Departments, Locations - Candidates
Person pool in the applicant tracking system.
Linked to Employees - Applications
A candidate applying to a requisition; the recruiting pipeline record.
Linked to Candidates, Job requisitions, Employees - Interviews
Scheduled interviews against an application with scorecards.
Linked to Applications, Employees - Offers
Offer letter, approval chain and e-signature state.
Linked to Applications, Candidates, Positions, Employees
- Onboarding checklists
Per-hire or per-separation container of onboarding and offboarding tasks.
Linked to Employees - Onboarding tasks
Individual tasks that fan out to IT, Facilities, Payroll, HR, Manager and the new hire.
Linked to Onboarding checklists, Employees - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees - Employment history
Every lifecycle event: hire, promotion, transfer, comp change, manager change, leave of absence, termination.
Linked to Employees, Positions
- Leave types
Leave categories with country- and class-scoped accrual rules.
- Leave balances
Current leave balance per employee per leave type, maintained by accrual.
Linked to Employees, Leave types - Leave requests
Employee-submitted leave requests requiring manager approval.
Linked to Employees, Leave types - Timesheets
Weekly timesheet header per employee.
Linked to Employees - Time entries
Hours against a day, project or cost center.
Linked to Timesheets
- Payroll calendars
Named pay schedules per legal entity, country and currency.
- Payroll runs
A scheduled execution of payroll for a calendar and period.
Linked to Payroll calendars, Employees - Pay statements
Per-employee pay statement for a given payroll run.
Linked to Payroll runs, Employees - Pay statement lines
Earnings, benefit deductions, taxes and garnishments on a pay statement.
Linked to Pay statements, Tax jurisdictions - Tax jurisdictions
Tax-authority records driving withholding and filings.
- Tax filings
Payroll tax filings produced from a run and remitted to an authority.
Linked to Tax jurisdictions, Payroll runs
- Performance cycles
Annual, mid-year and probation performance cycles.
- Goals
Employee goals tied to a performance cycle.
Linked to Employees, Performance cycles - Performance reviews
Subject-by-reviewer review within a performance cycle.
Linked to Performance cycles, Employees - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees
- Courses
Learning catalog of courses and certifications.
- Course enrollments
Employee enrollment in a course; the learning transaction record.
Linked to Courses, Employees - Training records
Durable, audit-safe record of completed training and certifications.
Linked to Employees, Courses - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees
Keys and references
Keep employee and application identifiers stable when loading records. Resolve department, position, manager, calendar and candidate references before importing dependent transactions. Preserve historical employment events and pay statements when a current assignment changes.
Migration order
- Load Departments, Locations, job titles, pay grades, Positions and payroll calendars.
- Load Employees and their manager and position references.
- Load hiring, leave, timesheet, benefit, performance and course records.
- Load payroll runs and their statements, lines and filings after the upstream records reconcile.
Set up HRMS with Expense Mgmt your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.