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- HRMS with Grievance Management
- Data model
The tables behind HRMS with Grievance Management
HRMS with Grievance Management ships with 36 tables, grouped here by the feature that uses them. Every record your team works with lives in one of them, and you can add fields and tables in Proto.
- Tables
- 36
- Features
- 6, plus shared settings
- Change it
- Add fields and tables in Proto
How the model is organised
People records
Employees sits at the center, with Departments, Positions, job titles, pay grades, Locations and employment history describing assignments and changes.
Hiring and onboarding
Job requisitions connects a position to Applications and Candidates. Interviews and Offers follow the candidacy; onboarding checklists holds onboarding tasks for the employee.
Time and pay
Leave requests and leave balances refer to Employees and leave types. Timesheets contains time entries. Payroll runs belongs to payroll calendars and connects pay statements, pay statement lines and tax filings.
Development
Performance cycles connects Goals and performance reviews. Courses connects course enrollments and training records to employees.
Every table, by feature
- People records8
- Recruiting8
- Onboarding5
- Leave and time6
- Payroll9
- Performance and learning7
- Shared and settings5
- Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees - Employment history
Every lifecycle event: hire, promotion, transfer, comp change, manager change, leave of absence, termination.
Linked to Employees, Positions - Departments
Organizational departments with parent hierarchy and cost centers.
Linked to Departments, Employees - Positions
Seat-level org entries that an Employee fills.
Linked to Job titles, Departments, Locations, Pay grades - Job titles
Canonical job titles with job family, level and exempt status.
Linked to Pay grades - Pay grades
Salary bands tied to job titles and positions.
- Locations
Physical and remote locations where employees work.
Linked to Tax jurisdictions - Payroll calendars
Named pay schedules per legal entity, country and currency.
- Job requisitions
Approved positions opened to recruiting.
Linked to Positions, Job titles, Departments, Locations - Positions
Seat-level org entries that an Employee fills.
Linked to Job titles, Departments, Locations, Pay grades - Job titles
Canonical job titles with job family, level and exempt status.
Linked to Pay grades - Candidates
Person pool in the applicant tracking system.
Linked to Employees - Applications
A candidate applying to a requisition; the recruiting pipeline record.
Linked to Candidates, Job requisitions, Employees - Interviews
Scheduled interviews against an application with scorecards.
Linked to Applications, Employees - Offers
Offer letter, approval chain and e-signature state.
Linked to Applications, Candidates, Positions, Employees - Pay grades
Salary bands tied to job titles and positions.
- Onboarding checklists
Per-hire or per-separation container of onboarding and offboarding tasks.
Linked to Employees - Onboarding tasks
Individual tasks that fan out to IT, Facilities, Payroll, HR, Manager and the new hire.
Linked to Onboarding checklists, Employees - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees - Offers
Offer letter, approval chain and e-signature state.
Linked to Applications, Candidates, Positions, Employees - Employment history
Every lifecycle event: hire, promotion, transfer, comp change, manager change, leave of absence, termination.
Linked to Employees, Positions
- Leave types
Leave categories with country- and class-scoped accrual rules.
- Leave balances
Current leave balance per employee per leave type, maintained by accrual.
Linked to Employees, Leave types - Leave requests
Employee-submitted leave requests requiring manager approval.
Linked to Employees, Leave types - Timesheets
Weekly timesheet header per employee.
Linked to Employees - Time entries
Hours against a day, project or cost center.
Linked to Timesheets - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees
- Payroll calendars
Named pay schedules per legal entity, country and currency.
- Payroll runs
A scheduled execution of payroll for a calendar and period.
Linked to Payroll calendars, Employees - Pay statements
Per-employee pay statement for a given payroll run.
Linked to Payroll runs, Employees - Pay statement lines
Earnings, benefit deductions, taxes and garnishments on a pay statement.
Linked to Pay statements, Tax jurisdictions - Tax jurisdictions
Tax-authority records driving withholding and filings.
- Tax filings
Payroll tax filings produced from a run and remitted to an authority.
Linked to Tax jurisdictions, Payroll runs - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees - Timesheets
Weekly timesheet header per employee.
Linked to Employees - Leave requests
Employee-submitted leave requests requiring manager approval.
Linked to Employees, Leave types
- Performance cycles
Annual, mid-year and probation performance cycles.
- Goals
Employee goals tied to a performance cycle.
Linked to Employees, Performance cycles - Performance reviews
Subject-by-reviewer review within a performance cycle.
Linked to Performance cycles, Employees - Courses
Learning catalog of courses and certifications.
- Course enrollments
Employee enrollment in a course; the learning transaction record.
Linked to Courses, Employees - Training records
Durable, audit-safe record of completed training and certifications.
Linked to Employees, Courses - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees
Keys and references
Keep employee, requisition, application, offer and run identifiers stable during import. A candidate and an employee are different records even if they represent the same person at different points in hiring. Preserve reference links and the original status values. Match statement lines to their statement, time entries to their timesheet and tasks to their checklist before reviewing totals.
Migration order
- Import departments, locations, pay grades, job titles, positions and payroll calendars.
- Import employees and dated employment history, then benefit and leave policy records.
- Import requisitions, candidates, applications, interviews and offers.
- Import onboarding checklists and their tasks, timesheets and time entries, and leave balances and requests.
- Import pay runs, statements, statement lines, jurisdictions and filings.
- Import performance cycles, goals, reviews, courses, enrollments and training records.
Set up HRMS with Grievance Management your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.