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- HRMS with Grievance Management
- Process
- Employee change
Employee change
The employee register answers where a person works now. Employment history explains what changed and when. Both matter when a manager, position or salary changes.
Step by step
-
Identify the change HR Business Partner
HR Business Partner checks the current employee, position, manager and payroll calendar. Choose the effective date and the reason for the event.
- Current state and effective date identified
- Updates Employees, Employment history
-
Check the destination HR Business Partner
For a transfer or promotion, confirm the new position and reporting line. Admin checks the department and applicable pay grade before a compensation change is recorded.
- New assignment or salary checked
- Updates Positions, Departments, Pay grades
-
Review the impact HR Business Partner
HR Business Partner checks the proposed history event. CHRO / VP People can review compensation-affecting changes before the current assignment is changed.
- Compensation change reviewed
- Updates Employment history, Employees
-
Record the event HR Business Partner
Enter prior and new references in employment history, with the recorder and effective date. Update the employee's current fields to match the approved outcome.
- Dated history and current assignment aligned
- Updates Employment history, Employees
-
Tell receiving teams Payroll Admin
Payroll Admin checks the payroll calendar and pay impact. L&D Admin reviews role-specific course enrollment when the employee takes a new role.
- Pay and learning owners review impact
- Updates Payroll calendars, Course enrollments
Who does what
Roles and permissions- HR Business Partner
- Maintains employee and history records.
- CHRO / VP People
- Reads compensation changes.
- Payroll Admin
- Checks pay impact.
- L&D Admin
- Checks learning assignments.
Set up HRMS with Grievance Management your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.