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- HRMS with Grievance Management
- Process
- Recruit to offer
Recruit to offer
A recruiting pipeline works best when the opening and candidacy have separate records. One requisition can receive several applications; each application points to a candidate and can carry its own interviews and outcome.
Step by step
-
Define the seat HR Business Partner
HR Business Partner checks the position assignment. Admin checks its department, location, title and pay grade. The hiring team agrees headcount and target start date.
- Agreed seat and salary band
- Updates Positions, Job titles, Pay grades
-
Approve the opening Recruiter
Recruiter records a draft requisition and submits it. Admin checks the request and approves before the requisition is marked open.
- Pending Approval to Approved and Open
- Updates Job requisitions
ApprovalA person approves before the work moves on. -
Record the candidacy Recruiter
Recruiter creates or finds the candidate and attaches an application to the open requisition. The application date and stage identify this particular search.
- Candidate linked to one requisition
- Updates Candidates, Applications
-
Run interviews Recruiter
Recruiter schedules interviews against the application. Recruiter records the interviewer’s recommendation and feedback; Hiring Manager reads those results before selection.
- Recommendation and application stage updated
- Updates Interviews, Applications
-
Approve and send Recruiter
Recruiter prepares an offer linked to the candidate and position. Admin checks salary and pay grade, approves the pending offer, and Recruiter records when it is sent.
- Pending Approval to Approved, then Sent
- Updates Offers, Positions
ApprovalA person approves before the work moves on. -
Record the outcome Recruiter
Accepted, rejected, rescinded and expired offers have different meanings. Record the actual offer and application outcomes before starting a hire.
- Accepted offer and filled opening reconciled
- Updates Offers, Applications, Job requisitions
Who does what
Roles and permissions- Recruiter
- Maintains the records.
- Hiring Manager
- Reads applications and interviews.
- HR Business Partner
- Maintains the position; Admin checks the offer.
- CHRO / VP People
- Can read the opening; Admin records approvals and manages access.
Set up HRMS with Grievance Management your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.