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- HRMS with Grievance Management
- Process
- Time to payroll
Time to payroll
A pay run needs a defined calendar and period. Leave and time records tell Payroll Admin what happened inside that period; a submitted item still needs a decision before it can be used as an approved input.
Step by step
-
Set the period Payroll Admin
Payroll Admin selects the calendar, dates, pay date and run type. Confirm the employee's calendar, country and currency before collecting inputs.
- Calendar and eligible period selected
- Updates Payroll calendars, Payroll runs, Employees
-
Review leave Employee
Employee submits dated leave. The named approver checks the leave type, balance and documentation. Admin records the approved or rejected outcome.
- Submitted request approved or rejected
- Updates Leave requests, Leave balances, Leave types
ApprovalA person approves before the work moves on. -
Review time Employee
Employee records daily regular and overtime entries under a weekly timesheet. The named approver compares line hours with the total. Admin records the decision on the submitted sheet.
- Submitted week approved or rejected
- Updates Timesheets, Time entries
ApprovalA person approves before the work moves on. -
Calculate statements Payroll Admin
Payroll Admin checks approved inputs, creates the run and employee statements, and reviews earnings, deductions and taxes on statement lines.
- Employee pay detail prepared
- Updates Payroll runs, Pay statements, Pay statement lines
-
Approve the run Admin
Payroll Admin reconciles gross and net totals and presents the pending run. Admin approves it before posting and payment are recorded.
- Pending Approval to Approved
- Updates Payroll runs, Pay statements
ApprovalA person approves before the work moves on. -
Record obligations Payroll Admin
Payroll Admin connects applicable tax filings to the run and records filing state and confirmation when the external submission occurs.
- Filing outcome tied to run
- Updates Tax filings, Tax jurisdictions
Who does what
Roles and permissions- Employee
- Records time and leave.
- Named approvers review requests; Admin records their decisions.
- Payroll Admin
- Prepares statements and filings.
- Admin
- Approves the run.
Set up HRMS with Grievance Management your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.