HRMS with Internal Job Board

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  1. HRMS with Internal Job Board
  2. Roles and access
Reference

Who can do what in HRMS with Internal Job Board

Give each participant the records needed for their part of the work.

How permissions work

Record ownership

Recruiter maintains the hiring pipeline, HR Business Partner maintains people and positions, Payroll Admin maintains payroll, and L&D Admin maintains learning.

Employee access

Employee enters leave, time and goals and reads their permitted pay, benefit, review and training records. Admin records checklist task updates and approved leave or time decisions from the named owners.

Oversight

CHRO / VP People reads the wider HR record set, while Admin maintains the application and access.

Who can do what

Permissions by role
RolePeople and positionsInternal recruitingInterviews and offersOnboarding and leaveTime and payrollPerformance and learning
Employee———EditEditEdit
L&D AdminViewViewView——Edit
Hiring Manager—ViewView———
RecruiterViewEditEdit———
Payroll AdminView——ViewEdit—
HR Business PartnerEditEditEdit—ViewEdit
CHRO / VP PeopleViewViewViewViewViewView
AdminEditEditEditEditEditEdit

Each role in detail

Employee

Self-service record entry on leave, timesheets and goals; read-only on pay, benefits and performance.

Can

  • Manage Goals, leave requests, time entries, Timesheets
  • View benefit enrollments, leave balances, pay statements, performance reviews, training records

Starts on: My leave requests

L&D Admin

Record entry on the learning catalog and training records; read-only on employees and positions.

Can

  • Manage course enrollments, Courses, training records
  • View Employees, Positions

Starts on: Training expiry list

Hiring Manager

Read-only visibility into requisitions and the hiring pipeline.

Can

  • View Applications, Candidates, Interviews, job requisitions

Starts on: Interview schedule

Recruiter

Record entry across the hiring pipeline; read-only on employees.

Can

  • Manage Applications, Candidates, Interviews, job requisitions, Offers
  • View Employees

Starts on: Offers awaiting approval

Payroll Admin

Record entry on payroll and tax tables; read-only on employees, benefits, leave and timesheets.

Can

  • Manage pay statement lines, pay statements, payroll calendars, payroll runs, tax filings, tax jurisdictions
  • View benefit enrollments, Employees, leave requests, Timesheets

Starts on: Timesheets awaiting review

HR Business Partner

Record entry on people and performance tables; read-only on pay and benefits.

Can

  • Manage Employees, employment history, Goals, performance reviews, Positions
  • View benefit enrollments, pay statements

Starts on: Performance review queue

CHRO / VP People

Read-only oversight across all 33 HRMS tables.

Can

  • View Applications, benefit enrollments, benefit plans, Candidates, course enrollments, Courses, Departments, Employees, employment history, Goals, Interviews, job requisitions, job titles, leave balances, leave requests, leave types, Locations, Offers, onboarding checklists, onboarding tasks, pay grades, pay statement lines, pay statements, payroll calendars, payroll runs, performance cycles, performance reviews, Positions, tax filings, tax jurisdictions, time entries, Timesheets, training records

Starts on: Leave approval inbox

Admin

Superuser: full record CRUD on all 33 HRMS tables, plus every view, report and app setting.

Can

  • Manage Applications, benefit enrollments, benefit plans, Candidates, course enrollments, Courses, Departments, Employees, employment history, Goals, Interviews, job requisitions, job titles, leave balances, leave requests, leave types, Locations, Offers, onboarding checklists, onboarding tasks, pay grades, pay statement lines, pay statements, payroll calendars, payroll runs, performance cycles, performance reviews, Positions, tax filings, tax jurisdictions, time entries, Timesheets, training records

Set up HRMS with Internal Job Board your way.

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