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- HRMS with Org Chart
- Data model and import order
The tables behind HRMS with Org Chart
HRMS with Org Chart ships with 36 tables, grouped here by the feature that uses them. Every record your team works with lives in one of them, and you can add fields and tables in Proto.
- Tables
- 36
- Features
- 6, plus shared settings
- Change it
- Add fields and tables in Proto
How the model is organised
Organization and employee records:
Employees, Departments, Positions, job titles, Locations and employment history hold the person, seat and reporting references.
Recruiting and offers:
Job requisitions, Candidates, Applications, Interviews and Offers connect a hiring need to a candidate decision.
Onboarding and lifecycle:
Onboarding checklists and onboarding tasks carry assigned joining or separation work.
Leave and time:
Leave types, leave requests, leave balances, Timesheets and time entries connect a person to requests and dated hours.
Payroll and benefits:
Payroll calendars, payroll runs, pay statements, pay statement lines, benefit plans, benefit enrollments, tax jurisdictions and tax filings carry period and obligation detail.
Performance and learning:
Performance cycles, performance reviews, Goals, Courses, course enrollments and training records track review and learning evidence.
Every table, by feature
- Organization and employee records6
- Recruiting and offers7
- Onboarding and lifecycle5
- Leave and time6
- Payroll and benefits8
- Performance and learning7
- Shared and settings3
- Departments
Organizational departments with parent hierarchy and cost centers.
Linked to Departments, Employees - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees - Positions
Seat-level org entries that an Employee fills.
Linked to Job titles, Departments, Locations, Pay grades - Job titles
Canonical job titles with job family, level and exempt status.
Linked to Pay grades - Locations
Physical and remote locations where employees work.
Linked to Tax jurisdictions - Employment history
Every lifecycle event: hire, promotion, transfer, comp change, manager change, leave of absence, termination.
Linked to Employees, Positions
- Job requisitions
Approved positions opened to recruiting.
Linked to Positions, Job titles, Departments, Locations - Candidates
Person pool in the applicant tracking system.
Linked to Employees - Applications
A candidate applying to a requisition; the recruiting pipeline record.
Linked to Candidates, Job requisitions, Employees - Interviews
Scheduled interviews against an application with scorecards.
Linked to Applications, Employees - Offers
Offer letter, approval chain and e-signature state.
Linked to Applications, Candidates, Positions, Employees - Positions
Seat-level org entries that an Employee fills.
Linked to Job titles, Departments, Locations, Pay grades - Pay grades
Salary bands tied to job titles and positions.
- Onboarding checklists
Per-hire or per-separation container of onboarding and offboarding tasks.
Linked to Employees - Onboarding tasks
Individual tasks that fan out to IT, Facilities, Payroll, HR, Manager and the new hire.
Linked to Onboarding checklists, Employees - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees - Employment history
Every lifecycle event: hire, promotion, transfer, comp change, manager change, leave of absence, termination.
Linked to Employees, Positions - Offers
Offer letter, approval chain and e-signature state.
Linked to Applications, Candidates, Positions, Employees
- Leave requests
Employee-submitted leave requests requiring manager approval.
Linked to Employees, Leave types - Leave balances
Current leave balance per employee per leave type, maintained by accrual.
Linked to Employees, Leave types - Leave types
Leave categories with country- and class-scoped accrual rules.
- Timesheets
Weekly timesheet header per employee.
Linked to Employees - Time entries
Hours against a day, project or cost center.
Linked to Timesheets - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees
- Payroll calendars
Named pay schedules per legal entity, country and currency.
- Payroll runs
A scheduled execution of payroll for a calendar and period.
Linked to Payroll calendars, Employees - Pay statements
Per-employee pay statement for a given payroll run.
Linked to Payroll runs, Employees - Pay statement lines
Earnings, benefit deductions, taxes and garnishments on a pay statement.
Linked to Pay statements, Tax jurisdictions - Benefit plans
Enrollable benefit plans such as medical, dental, retirement and life.
- Benefit enrollments
Per-employee enrollment in a benefit plan with dependents and dates.
Linked to Employees, Benefit plans - Tax filings
Payroll tax filings produced from a run and remitted to an authority.
Linked to Tax jurisdictions, Payroll runs - Tax jurisdictions
Tax-authority records driving withholding and filings.
- Performance cycles
Annual, mid-year and probation performance cycles.
- Performance reviews
Subject-by-reviewer review within a performance cycle.
Linked to Performance cycles, Employees - Goals
Employee goals tied to a performance cycle.
Linked to Employees, Performance cycles - Courses
Learning catalog of courses and certifications.
- Course enrollments
Employee enrollment in a course; the learning transaction record.
Linked to Courses, Employees - Training records
Durable, audit-safe record of completed training and certifications.
Linked to Employees, Courses - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees
Keys and references
Employees.Manager points to Employees; Positions.reports to points to Positions; Departments.Parent points to Departments. These hierarchies should be checked separately. Employees.Position, Department and Location identify the person’s current assignment. Employment history keeps a dated event with from and to references. Keep employee ID, position code and department code stable during import, and reconcile display names only after references resolve.
Migration order
- Load Departments, Locations, pay grades, job titles, Positions and payroll calendars.
- Load Employees with position, department, location and manager references; review the reporting chains.
- Load recruiting, leave, time, benefit, performance and learning master records.
- Load dated transactions and employment history, preserving source identifiers and status values.
- Reconcile employee totals, manager spans and payroll period totals before opening current work.
Set up HRMS with Org Chart your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.