Charge to approval

Step by step

1. Prepare charges Payables Accountant

   Select the trading entity and payable partner, enter the invoice and due dates, and check each charge line against the ledger account.

   • Record charge and account detail
   • Updates Intercompany payables, Payable lines, GL accounts

2. Submit payable Payables Accountant

   Payables Accountant moves the reviewed charge from Draft to Pending Approval and makes its supporting document available.

   • Place charge in review queue
   • Updates Intercompany payables, Reconciliation evidence

3. Approve payable Controller

   Controller checks the amount, partner reference, period and evidence. The native approval action guards the change to Approved and records a sign-off decision and operation receipt.

   • Record guarded decision and result
   • Updates Intercompany payables, Sign off decisions, Reconciliation receipts
   ApprovalA person approves before the work moves on.

4. Schedule settlement Settlement Analyst

   Settlement Analyst can now link the approved payable to a proposed money movement, subject to the agreed cash procedure.

   • Link proposed movement to charge
   • Updates Settlements, Intercompany payables

Payables Accountant

Prepares and submits; Controller decides; Settlement Analyst takes the approved charge into the payment plan; External Auditor reads the trail.