Admin
Maintains access, trading entity setup and reference data.
Can
- Manage trading entities, payable trading partners, receivable trading partners, GL accounts, reconciliation team, Users
- View reconciliation periods
- Intercompany Reconciliation
- Roles and access
Who can do what in Intercompany Reconciliation
Give each finance desk access to the records and decisions it owns.
Who can do what
| Role | Trading entities and partners | Intercompany payables | Intercompany receivables | Settlement and netting review | Reconciliation ledger | Sign-off and evidence |
|---|---|---|---|---|---|---|
| Admin | Edit | Edit | Edit | Edit | View | Edit |
| Payables Accountant | — | Edit | — | Edit | — | Edit |
| Receivables Accountant | — | Edit | Edit | Edit | — | Edit |
| Settlement Analyst | — | Edit | View | Edit | — | Edit |
| Senior Accountant | — | View | View | View | Edit | — |
| Controller | — | Approve | View | View | Edit | Edit |
| External Auditor | View | View | View | View | View | View |
Each role in detail
Payables Accountant
Prepares intercompany charges and routes them for a decision.
Can
- Manage intercompany payables, payable lines, reconciliation evidence
- View Settlements, sign off decisions
Starts on: AP Bills Worklist
Receivables Accountant
Issues intercompany receivables and follows outstanding balances.
Can
- Manage intercompany receivables, receivable lines, reconciliation evidence
- View Settlements, reconciliation receipts
Starts on: AR Invoice Register
Settlement Analyst
Schedules and releases linked intercompany settlements.
Can
- Manage Settlements, reconciliation evidence
- View intercompany payables, intercompany receivables, reconciliation receipts
Starts on: Treasury Payment Register
Senior Accountant
Reviews paired charges and prepares reconciliation journals.
Can
- Manage reconciliation journals, journal lines
- View intercompany payables, intercompany receivables, Settlements, reconciliation periods
Starts on: Reconciliation Journals Unposted
Controller
Decides payable approval and reviews period readiness.
Can
- Manage sign off decisions, reconciliation periods
- View reconciliation journals, Settlements, reconciliation receipts
Reviews and approves
- Approve intercompany payables
Starts on: Reconciliation Journals Unposted
External Auditor
Reads the decision and operation trail for a selected period.
Can
- View trading entities, intercompany payables, intercompany receivables, Settlements, reconciliation journals, reconciliation periods, sign off decisions, reconciliation evidence, reconciliation receipts
Set up Intercompany Reconciliation your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.