Review and evidence

A review decision record names the source, revision, reviewer, decision, date, reason and evidence reference. Evidence documents attach supporting material to the same source and identify who verified it. Follow-up actions assign a title, due date and owner to work that remains after review.

• Decision. The Independent Reviewer records the source revision, outcome and reason.
• Evidence. A verifier checks the linked document and records its verification state.
• Action. The Follow-up Owner takes due work to a resolution and completion date.

Keep decisions attached to the reviewed revision. If the owner supersedes that revision, retain the earlier decision and evidence rather than presenting them as a fresh approval of the successor. The action queue shows what still needs work.

Agree which source outcomes require independent review and what evidence the reviewer expects. The reviewer should be separate from the preparer in the operating procedure. Define how returned decisions reach the owner and how overdue work appears in the operational overview.

Rehearse an approved decision and a returned decision on different source revisions. The Independent Reviewer should be able to identify the evidence used for each. Give the Follow-up Owner an open action with a due date, then check that its resolution stays connected to the source.

Imagine a reviewer sees a high anomaly score but cannot verify the source attachment. They record a returned decision with a reason and reference to the missing evidence. The owner obtains the source document, and the verifier marks the document after checking it. A follow-up owner then records the corrective action, resolution and completion date.

Have the Stream Owner inspect the returned decision and its reason before correcting the source. The Independent Reviewer then checks the successor revision on its own terms; the earlier approval or rejection remains attached to the earlier revision.

When an action is assigned, the follow-up owner should be able to find the original source and the reason for the decision. Review the due date and the resolution together. A closed action is useful only when the next reader can see what was done.

• Pending review decisions — Decisions waiting for the named reviewer.
• Open follow-up actions — Open and in-progress work with due dates and assignees.

See the related process for the handoff and the data model for the connected records.