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- IVF / Fertility Clinic Mgmt
- Data model
The tables behind IVF / Fertility Clinic Mgmt
IVF / Fertility Clinic Mgmt ships with 15 tables, grouped here by the feature that uses them. Every record your team works with lives in one of them, and you can add fields and tables in Proto.
- Tables
- 15
- Features
- 6, plus shared settings
- Change it
- Add fields and tables in Proto
How the model is organised
Patient and people records
Patients connects to People through the assigned clinician; care team assignments records dated access.
Visit records
Encounters links a patient and clinician to visit dates and state. Clinical notes and Observations attach to the encounter.
Governance records
Consents belongs to a patient. Clinical privileges belongs to a clinician.
Specialty and follow-up records
Specimens and pharmacy dispensations link to encounters; care tasks links a patient to an assignee.
Billing records
Charges links to encounters and Payments links to patients.
Every table, by feature
- Patients and care teams4
- Visits and scheduling5
- Clinical documentation4
- Consent and privileges5
- Specimens and dispensations4
- Follow-up and billing6
- Shared and settings2
- Patients
Patient identity and consent status
Linked to People - Care team assignments
Care team access assignments
Linked to Patients, People - People
Clinic staff and clinicians
Linked to Users - Encounters
Patient visits and care episodes
Linked to Patients, People
- Encounters
Patient visits and care episodes
Linked to Patients, People - Patients
Patient identity and consent status
Linked to People - People
Clinic staff and clinicians
Linked to Users - Clinical notes
Attributed clinical documentation
Linked to Encounters, People - Observations
Measured clinical observations
Linked to Encounters, People
- Clinical notes
Attributed clinical documentation
Linked to Encounters, People - Observations
Measured clinical observations
Linked to Encounters, People - Encounters
Patient visits and care episodes
Linked to Patients, People - People
Clinic staff and clinicians
Linked to Users
- Consents
Purpose-specific patient consent
Linked to Patients - Clinical privileges
Verified clinician privileges
Linked to People - Patients
Patient identity and consent status
Linked to People - People
Clinic staff and clinicians
Linked to Users - Encounters
Patient visits and care episodes
Linked to Patients, People
- Specimens
Lab specimens and their processing state
Linked to Encounters - Pharmacy dispensations
Medication dispensations with lot and quantity
Linked to Encounters, People - Encounters
Patient visits and care episodes
Linked to Patients, People - People
Clinic staff and clinicians
Linked to Users
- Care tasks
Follow-up care tasks
Linked to Patients, People - Charges
Service charges for encounters
Linked to Encounters - Payments
Patient payments received
Linked to Patients - Patients
Patient identity and consent status
Linked to People - Encounters
Patient visits and care episodes
Linked to Patients, People - People
Clinic staff and clinicians
Linked to Users
Keys and references
Keep the patient number and encounter identity stable during migration. Match each note, observation, specimen, dispensation and charge to the correct encounter. Match each consent, care task and payment to the correct patient. People links to Users for staff accounts, while exchange rates is a read-only reference table. Review relationship targets before importing historical activity.
Migration order
- Import Users and People, then confirm staff identities.
- Import Patients and assign clinicians.
- Import clinical privileges, care team assignments and Consents.
- Import Encounters, then notes, observations, specimens and dispensations.
- Import care tasks, Charges and Payments; reconcile sample patient histories.
Set up IVF / Fertility Clinic Mgmt your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.