Kitchen Inventory Management

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  1. Kitchen Inventory Management
  2. Roles and permissions
Reference

Who can do what in Kitchen Inventory Management

Keep preparation, supervisor decisions and evidence review aligned with the configured roles.

How permissions work

Preparation and stock work

Inventory Clerk manages the published item, lot, location, arrival and request records, and runs permitted stock actions. Viewing a decision record does not grant authority to approve it.

Supervisor actions

Inventory Supervisor manages par-level policies and uses the published decision, reversal, correction and reconciliation actions. Its read access to stock requests is distinct from workflow action authority; verify the action checks with a real account.

Evidence review

Auditor has configured read access to operational and evidence records. Read-only review should not create another receipt, decision or stock effect.

Identity and setup

App Administrator maintains organizations and team members. Map team members' user to the real user before using a current-user filter. Configure and test Admin's setup permissions before assigning it.

Who can do what

Permissions by role
RoleKitchen stock catalogStorage and handlingVendor receivingStock requests and reviewReservations and issuesPar level planningWaste and stock reconciliation
Inventory ClerkEditEditEditEditEditEditEdit
Inventory SupervisorViewViewViewViewViewEditView
AuditorViewViewViewViewViewViewView
App AdministratorViewViewViewEditViewEditView
AdminViewViewViewEditViewEditView

Each role in detail

Inventory Clerk

Prepare stock requests, maintain items, lots, locations and operational records, and run the stock actions on the Operations Desk.

Can

  • Manage delivery appointments, kitchen containers, record attachments, stock items, stock lots, stock requests, storage locations, vendor deliveries
  • View operation receipts, Organizations, par level policies, review decisions, stock movements, stock reservations, team members

Starts on: Draft Requests for Submission

Inventory Supervisor

Review and decide stock requests, reverse movements, correct or cancel scope, reconcile, and maintain stock policies.

Can

  • Manage par level policies
  • View delivery appointments, kitchen containers, operation receipts, Organizations, record attachments, review decisions, stock items, stock lots, stock movements, stock requests, stock reservations, storage locations, team members, vendor deliveries

Starts on: Draft Requests for Submission

Auditor

Read-only access to every record and the evidence trail (decisions, receipts, movements).

Can

  • View delivery appointments, kitchen containers, operation receipts, Organizations, par level policies, record attachments, review decisions, stock items, stock lots, stock movements, stock requests, stock reservations, storage locations, team members, vendor deliveries

Starts on: Open Stock Requests

App Administrator

Maintain the organization and its team members.

Can

  • Manage Organizations, team members
  • View delivery appointments, kitchen containers, operation receipts, par level policies, record attachments, review decisions, stock items, stock lots, stock movements, stock requests, stock reservations, storage locations, vendor deliveries

Starts on: Open Stock Requests

Admin

Maintain user access and organization setup under the agreed administration policy.

Can

  • Manage Users, Organizations, team members
  • View stock items, stock lots, stock requests, stock movements, review decisions, operation receipts

Set up Kitchen Inventory Management your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

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