Configuration and oversight

The administrator maintains landowner definitions with a code, organization, effective dates and policy reference. Source mappings can record how an incoming field relates to a target field, including version and transform rule. People and organizations identify the accountable owner and reviewer. Analysts can inspect parcel status, review outcomes, follow-up dates and state changes without changing operational records.

An active definition belongs to an organization and can carry effective dates and a policy reference. The administrator checks that context before the operator selects it for a parcel. An analyst can then compare the parcel status with its review and state history. A source mapping is reference context for imported values; it does not change the case by itself.

• Maintain the definition. Check its code, organization and effective period.
• Match the owner. Confirm the selected person belongs to the parcel organization.
• Inspect the trail. Read state changes and reviewer decisions by parcel revision.

Agree the code system for landowner definitions and which organization owns each one. Record the effective period before operators choose a definition for a parcel. If source mappings are used, review versions and transformation rules with the team that owns the incoming data. Access decisions should distinguish the administrator, operator, reviewer and analyst roles.

Agree who checks that a definition is active and within its effective period. The administrator can maintain that definition, while the operator selects it for a parcel. Review source mapping versions as setup context before incoming values are used. Rehearse how an analyst finds the policy reference from a selected case.

Open an active definition and confirm that its organization and effective dates fit a new parcel. Check that the selected owner belongs to the intended organization. After the parcel moves through review, inspect state history by revision and compare the reviewer decision with the operation result. A reported status should be explainable from those linked records.

For an audited parcel, compare the recorded state change with its review decision and operation result. Check which definition code and effective dates applied at the time. A current active flag alone cannot explain an earlier decision; the analyst needs the dated definition and source revision alongside the recorded case history.

• Active landowner definitions — Shows the administrator which definitions can be selected.
• Parcel status board — Opens parcels by status for review against the case history.

See the related process and the data model for the linked records behind this handoff.