Release a revised operating instruction and retain each person's acknowledgment against the intended document.
Quality Manager records the document title, version and effective date with its attachment. Begin at Draft. Preserve the identity of any earlier document that already has acknowledgments against it.
Quality Manager moves the document to Review and coordinates the release decision under the authority agreed during setup. Check the attachment with the people who understand the changed operation. Approved identifies the instruction released for use; Obsolete identifies a retired standard.
Quality Manager links the relevant person to the exact document and records the acknowledgment date. Inspector can use the personal acknowledgment view to check their history under the configured access rules. Keep the document's version clear throughout the handoff.
Quality Manager compares the acknowledgment history with the audience agreed for the instruction. Follow up with the people who need to read it. Confirm practical understanding through the team's operating practice before relying on the changed method.
And how to keep it from happening.
Start free, then use Proto to change fields, steps and approvals before your team goes live.