Learning Management System

Features

Industries

Reference

More

Start now
  1. Learning Management System
  2. Roles and permissions
Reference

Who can do what in Learning Management System

Separate course maintenance, enrollment preparation, review, and analysis.

How permissions work

Prepare cases

Learning Management Operator enters enrollments, progress, evidence, and follow-up work within authorized organization scope.

Decide independently

Learning Management Reviewer records review decisions against the enrollment revision and cannot approve their own preparation.

Maintain the catalog

Learning Management Administrator edits course definitions and reads operational records.

Read outcomes

Read Only Analyst uses authorized summaries without creating or changing case records.

Who can do what

Permissions by role
RoleCourses and organizationsLearners and enrollmentsProgress and evidenceIndependent reviewFollow-up and correctionDelivery and provenance
Read Only AnalystViewViewViewViewViewView
Learning Management OperatorViewEditEditEditEditView
Learning Management AdministratorEditViewViewViewViewView
Learning Management ReviewerViewViewViewEditViewView
AdminViewViewViewViewViewView

Each role in detail

Read Only Analyst

Reads authorized summaries and aggregates across every table plus the four portal pages. No record creation or editing, no schema or administrative capability.

Can

  • View Courses, Employees, enrollment progress, Enrollments, evidence documents, execution attempts, follow up actions, operation runs, operation steps, Organizations, review decisions, source mappings, state history

Starts on: Enrollment Status List

Learning Management Operator

Prepares assigned work: record entry on Enrollments, Enrollment Progress, Follow Up Actions and Evidence Documents, read-only on configuration, review and provenance tables. Scope to authorized organizations is enforced by workflow guards.

Can

  • Manage enrollment progress, Enrollments, evidence documents, follow up actions
  • View Courses, Employees, execution attempts, operation runs, operation steps, Organizations, review decisions, source mappings, state history

Starts on: Submitted Enrollment Inbox

Learning Management Administrator

Maintains approved configuration: record entry on Courses, read-only on all operational, review and provenance tables, and access to all four portal pages. No schema editing, deletion, bulk operations or export grants.

Can

  • Manage Courses
  • View Employees, enrollment progress, Enrollments, evidence documents, execution attempts, follow up actions, operation runs, operation steps, Organizations, review decisions, source mappings, state history

Starts on: Course Catalog

Learning Management Reviewer

Reviews independent assigned work: record entry on Review Decisions only, read-only on every other table. Reviewers cannot approve their own preparation; the workflow guards enforce reviewer independence.

Can

  • Manage review decisions
  • View Courses, Employees, enrollment progress, Enrollments, evidence documents, execution attempts, follow up actions, operation runs, operation steps, Organizations, source mappings, state history

Starts on: Enrollment Status List

Admin

Owns user administration and configuration access for the learning management workspace.

Can

  • Manage Users
  • View Courses, Employees, enrollment progress, Enrollments, evidence documents, execution attempts, follow up actions, operation runs, operation steps, Organizations, review decisions, source mappings, state history

Set up Learning Management System your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started