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- Lease Finance Operations
- Who it's for
- Partner billing programs
Partner billing programs
Some finance teams bill a business partner for charges associated with a lease arrangement. The billing record gives AR a partner, legal entity, issue date, due date, amount and charge lines. The partner master supplies a billing contact and payment terms. An inbound payment can link back to the billing so staff can inspect the movement behind the collected amount.
How Lease Finance Operations is set up for you
Clear line detail
AR uses descriptions, quantities, prices, categories and ledger accounts to explain the charge.
Controlled send
The native send action moves a draft billing to Sent and records an operation receipt.
Partial collection
AR can see the amount received and remaining balance when a partner pays in stages.
Overdue follow-up
The saved overdue screen brings late partner balances into the team's collection routine.
Some finance teams bill a business partner for charges associated with a lease arrangement. The billing record gives AR a partner, legal entity, issue date, due date, amount and charge lines. The partner master supplies a billing contact and payment terms. An inbound payment can link back to the billing so staff can inspect the movement behind the collected amount.
Start with a single business partner and one organization. Prepare a billing with two lines and compare the line subtotal, tax and total. Check the partner reference and contact before running the send action. Inspect the operation receipt, then record a partial receipt and review the balance in the AR register. Link an inbound payment and rehearse the bank match.
Agree who owns partner questions about a charge and where correspondence is attached. Set the operating rule for a void billing and for a payment that arrives after a document becomes overdue. AR and Treasury should agree who updates the amount received once the bank result is known. Review this handoff with the Controller before extending the program.
If several legal entities bill the same partner, keep the organization check visible when preparing each document. The partner name alone is not enough to choose the right entity or receivable history.
Features to start with
Roles on the team
- Admin
- Maintains access, organization masters and operating configuration.
- AR Specialist
- Prepares partner billings and follows collections.
- Treasury Analyst
- Schedules payments, releases authorized cash and records bank outcomes.
- Staff Accountant
- Prepares journal entries and reviews balances in the relevant period.
- Controller
- Decides invoice approvals, reviews exceptions and oversees accounting periods.
Set up Lease Finance Operations your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.