Billing to collection

Step by step

1. Prepare billing AR Specialist

   AR Specialist chooses the partner and organization, then adds the dates, amounts and coded charge lines.

   • Creates Draft charge detail
   • Updates Lease billings, Lease billing lines, Business partners

2. Review billing AR Specialist

   AR Specialist checks line totals, tax, partner reference and contact before sending.

   • Checks total, tax and coding
   • Updates Lease billings, Ledger accounts

3. Send billing AR Specialist

   AR Specialist uses the native send action. The guarded draft-to-sent change creates an operation receipt.

   • Sets Sent and records send result
   • Updates Lease billings, Operation receipts

4. Track collection AR Specialist

   AR Specialist records the amount received and watches for a partial or overdue balance.

   • Records partial receipt or overdue balance
   • Updates Lease billings

5. Record receipt Treasury Analyst

   Treasury Analyst creates an inbound payment linked to the billing and records its bank reference.

   • Links Inbound movement and bank reference
   • Updates Lease payments, Lease billings

6. Close collection AR Specialist

   AR Specialist confirms that the billing balance and payment result agree before marking the billing paid.

   • Confirms Paid balance against movement
   • Updates Lease billings, Lease payments

AR Specialist

Prepares, sends and follows the billing; Treasury Analyst records inbound movements; Controller reviews material collection exceptions.