Invoice to payment

Step by step

1. Register invoice AP Specialist

   AP Specialist records the lessor, organization, period, due date, total and coded lines. Keep the lessor's document on the invoice.

   • Creates a Draft payable with support
   • Updates Lease invoices, Lease invoice lines, Record attachments

2. Review invoice AP Specialist

   AP Specialist checks the line subtotal, tax, ledger coding and any dispute before submitting the charge to the Controller.

   • Moves a reviewed charge to Pending Approval
   • Updates Lease invoices, Lessors, Ledger accounts

3. Approve invoice Controller

   Controller checks the payable and invokes the approval action. The decision and action result are recorded separately.

   • Records Approved decision and action outcome
   • Updates Lease invoices, Review decisions, Operation receipts
   ApprovalA person approves before the work moves on.

4. Schedule payment Treasury Analyst

   Treasury Analyst links an outbound payment to the approved invoice and checks amount, date and method.

   • Links a Scheduled outbound movement
   • Updates Lease payments, Lease invoices

5. Release payment Treasury Analyst

   Treasury Analyst checks the scheduled movement and invokes the release action. Check its receipt before proceeding.

   • Records Released state and operation result
   • Updates Lease payments, Operation receipts
   ApprovalA person approves before the work moves on.

6. Reconcile payment Treasury Analyst

   Treasury Analyst records the bank reference and marks a verified movement reconciled. AP confirms the invoice balance.

   • Captures bank reference and Reconciled state
   • Updates Lease payments, Lease invoices

AP Specialist

Prepares and follows the invoice; Controller approves it; Treasury Analyst schedules, releases and reconciles the payment.