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- Logistics Tracking System
- Who it's for
- Private fleet operations
Private fleet operations
A private fleet has to commit real people and equipment to each load interval. The Load Assignment connects a load to one Driver and one Vehicle between its start and end times. Drivers carry active state, eligibility end date and an external authority reference. Vehicles carry equipment class, capacity and readiness. Vehicle Defects give the Fleet Coordinator a record of severity, repair evidence and release time when equipment is not ready for dispatch.
How Logistics Tracking System is set up for you
Eligibility
Check that the assigned driver remains eligible through the operating interval, not merely active at the moment of planning.
Readiness
Match the load's equipment class with a ready vehicle and inspect a held or maintenance vehicle before choosing it.
Capacity
The vehicle records capacity in pounds; obtain the load weight before using it for a fit decision.
Intervals
Keep held and confirmed assignments in the schedule so the same driver or vehicle is not committed to overlapping work.
A private fleet has to commit real people and equipment to each load interval. The Load Assignment connects a load to one Driver and one Vehicle between its start and end times. Drivers carry active state, eligibility end date and an external authority reference. Vehicles carry equipment class, capacity and readiness. Vehicle Defects give the Fleet Coordinator a record of severity, repair evidence and release time when equipment is not ready for dispatch.
Start with a single dispatch group, a few active Drivers and Vehicles, and one route with two Load Stops. Fleet Coordinator enters eligibility dates and vehicle readiness, then Dispatcher creates a Held assignment with a clear interval. Review other commitments before changing that assignment to Confirmed. The Dispatcher approves the checked route against the load revision the team intends to dispatch. The Dispatcher records physical pickup before advancing the load.
Test an equipment interruption in the same exercise. Report a Vehicle Defect with severity and repair evidence; keep its release time distinct from the first report. Revisit the load assignment if the selected vehicle moves to Maintenance. Once a replacement interval is feasible, the team can review the changed scope and continue. Agree where current authority and fleet state come from, since those external facts need a deliberate connection and a named person to check them.
Features to start with
Assignments and fleet
Match a load interval with an eligible driver and a vehicle ready for the job.
Loads and dispatch
Plan each load against its delivery promise, assign an owner and carry pickup through transit.
Operations overview
Review active loads, pending decisions, delivery timing and operational exceptions together.
Roles on the team
- Dispatcher
- Plans load routes and assignments, records pickup and delivery, and submits carrier milestones.
- Load Owner
- Owns load scope and requests corrections or cancellation with the supporting reason.
- Operations Reviewer
- Makes independent decisions on load revisions and checks receipts that need review.
- Fleet Coordinator
- Maintains driver eligibility, vehicle readiness and defect release records used during assignment.
- Admin
- Maintains organizations, user membership and partner records for operating access.
Set up Logistics Tracking System your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.