Bank reconciliation

A provider movement enters reconciliation with its own event identity, account, occurrence date and amount. The reconciliation analyst compares it with a confirmed instruction linked to the same account. A match needs the exact amount and confirmed occurrence date. A similar amount on a different date, or the right date on another account, remains open for investigation.

Account snapshots provide dated ledger and available balances for the account. Bank evidence explains the provider’s confirmation or settlement event behind a particular instruction. Together these records give the team a way to trace an apparent movement from account observation back to the authorized request and its provider evidence.

• Source movement. A reconciliation item retains the provider event identity so a repeated import can be recognized.
• Match decision. Matched items point to the bank instruction; unmatched and exception items stay visible.
• Balance observation. Snapshots preserve the as-of date and provider snapshot identity for comparison over time.

The analyst should inspect both the account scope and the confirmed instruction before accepting a match. A matching amount alone is insufficient, since unrelated instructions can carry equal amounts. Differences need a named owner and a documented next action rather than a forced match to clear a queue.

Decide which provider feeds supply movement and snapshot records, how event identities are retained and who investigates discrepancies. Agree how to interpret provider dates across time zones. The team should know whether a given movement is a debit or credit account effect before comparing a signed balance change with an instruction scope.

Define the escalation path for a missing provider event, a date difference and an amount difference. The reconciliation analyst can examine the item and attach the relevant instruction, while a treasury owner contacts the provider if more evidence is required. Keep audit access read-only so an investigation does not alter the original provider observation.

A confirmed instruction moves an amount on a provider account. A reconciliation item arrives with the same account, amount and occurrence date. The analyst checks the linked account and confirmation evidence, then matches the movement to the instruction. The next account snapshot provides a dated balance observation for the period under review.

Run a second case where the provider amount differs by a small amount. Leave the movement unmatched or mark it as an exception; do not round it into a match. Run a third case with the correct amount on the wrong date. The result should again remain open until the provider record or instruction evidence explains it.

• Open Reconciliation Items — Provider movements that need matching or exception review.
• Confirmed Instructions — Instructions with provider outcome evidence available for comparison.

Use account reconciliation and completion review.