Admin
Maintains organizations, staff membership and operating access.
Can
- Manage Organizations, team members, Users, Venues
- View Events, event registrations, Admissions, review decisions, payment evidence, operation receipts, record attachments
- Music Festival Management
- Roles and permissions
Who can do what in Music Festival Management
Give event, review, gate and finance work distinct access.
How permissions work
Scope the event
Events belong to Organizations, have an Owner in team members and reference a Venues record. Use those links when defining who may act.
Separate preparation and decision
The person changing an event or registration should not approve the same revision. Review decisions retain the independent reviewer.
Check active membership
Admin maintains the team members to Users link and the active state before operational access is granted.
Who can do what
| Role | Event scheduling | Registration review | Admissions and check-in | Venues and organizations | Payment evidence | Review and evidence |
|---|---|---|---|---|---|---|
| Admin | Edit | View | View | Edit | View | Edit |
| Event Owner | Edit | Edit | View | View | View | Edit |
| Independent Reviewer | Approve | Approve | View | — | View | Edit |
| Admissions Lead | View | Edit | Edit | View | View | View |
| Gate Staff | View | View | Edit | — | — | — |
| Finance Reviewer | View | View | Edit | — | Edit | Edit |
Each role in detail
Event Owner
Prepares event scope and submits the current revision for review.
Can
- Manage Events, event registrations, record attachments
- View Venues, Organizations, review decisions, Admissions, operation receipts
Starts on: Event schedule
Independent Reviewer
Decides whether an event or registration revision can advance.
Can
- Manage review decisions
- View Events, event registrations, record attachments, payment evidence, Admissions, operation receipts
Reviews and approves
- Approve Events, event registrations
Starts on: Registrations to decide
Admissions Lead
Oversees reserved places and admission activity.
Can
- Manage Admissions, event registrations
- View Events, Venues, payment evidence, operation receipts
Starts on: Event schedule
Gate Staff
Records admission for an existing reservation.
Can
- Manage Admissions
- View Events, event registrations
Starts on: Event schedule
Finance Reviewer
Checks provider evidence and investigates payment differences.
Can
- Manage payment evidence, operation receipts
- View Events, Admissions, event registrations, review decisions
Starts on: Completed registrations
Set up Music Festival Management your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.