Payment and reconciliation

Step by step

1. Record payment evidence Finance Analyst

   Finance Analyst links a payment record to the customer order with method, amount, state and authorization reference. The verified flag records the finance check.

   • Amount, status and verification recorded
   • Updates Payment evidence, Customer orders

2. Read operating receipts Finance Analyst

   The analyst reviews receipts from confirmation, allocation and later operations. A failed or corrected receipt remains part of the history.

   • Failed and corrected results reviewed
   • Updates Operation receipts, Customer orders

3. Compare fulfillment Finance Analyst

   The order lines and fulfillment events show the units ordered and the activity recorded for them. The analyst checks the selected order rather than combining evidence from similarly named orders.

   • Ordered units compared with event quantities
   • Updates Order lines, Fulfillment events

4. Reconcile completion Finance Analyst

   The reconciliation workflow reads the order, lines, fulfillment events, payment evidence and receipts, then records the result. The analyst investigates differences in payment, event or receipt evidence.

   • Reconciliation result recorded
   • Updates Customer orders, Order lines, Fulfillment events, Payment evidence, Operation receipts

Finance Analyst

Runs the review.

Order Coordinator

Explains order amount or promotion changes.

Fulfillment Operator

Explains event quantities and facility activity.