Independent review

Independent review centers on the instruction as it stood when it entered the queue. The decision record keeps the source revision, reviewer, decision, time, reason and operation key. This makes an approval or rejection traceable to a person and a specific state of the work. A change to the instruction after review has to be checked against that decision basis before the team relies on it.

The Independent Treasury Approver is separate from the Treasury Preparer. The review handoff should prevent someone from authorizing their own submission. The App Administrator manages membership and configuration, but that administrative role is not itself financial approval authority. Keeping those responsibilities distinct matters when the same small team administers the application and prepares banking work.

• Queue. The review list exposes the instruction number, revision, amount, owner and counterparty.
• Decision. review decisions holds approval, rejection or return with a required reason.
• Effect. An operation receipt can connect the guarded action to the resulting instruction state.

Identify eligible independent reviewers for each organization and agree how to replace an absent reviewer. Decide what evidence a reviewer must see for an instruction: account scope, counterparty eligibility, requested date and supporting attachments may all matter. Define what a return means operationally and who changes the draft before another review. The decision reason should be specific enough for an Auditor to understand the outcome later.

Agree how an unexpected revision is handled. A reviewer who saw an earlier amount should not approve a later amount by relying on the prior decision. The team’s review procedure needs to compare the submitted revision with the current instruction and preserve the result of every attempted decision.

A preparer sends a settlement instruction to review. Its amount and account scope are visible with the current revision. The Independent Treasury Approver checks the counterparty and supporting record, then chooses approval, rejection or return and records the reason. Approval moves the instruction into authorized work only for that revision. If the preparer changes the instruction while review is underway, the team stops and checks the revision again. The Auditor later reads the decision time, person and reason beside the instruction and receipt rather than inferring approval from a status label alone.

• Review Queue — Instructions awaiting an independent decision with revision and owner in view.
• Authorized Instructions — Approved work ready for the provider handoff.
• Receipt Exceptions — Guarded actions whose recorded effects need attention.

See instruction authorization for the review sequence and access roles for the authority split.