Organizations and counterparties

An instruction belongs to an organization. The App Administrator maintains its name, code, active state, time zone and currency, then associates the team members who prepare, review and audit its work. That boundary matters when an instruction changes hands: a person who can see one organization’s records should not gain a decision on another organization’s banking activity merely because the provider is shared.

The counterparty record holds the banks, custodians and settlement parties eligible for an instruction. The administrator records the counterparty’s contact, address and eligibility note. An active counterparty can be selected by the Treasury Preparer when the banking work is prepared. The note is a useful place to explain why a counterparty belongs in the operating scope, so the approver has context beyond a name.

• Organization ownership. Each bank instruction and counterparty refers to the organization whose treasury work it serves.
• Membership. Team members connect a user to an organization and carry an active state and role name.
• Eligibility. A counterparty has its own active state and note; it is not inferred from a financial account’s provider text.

Name the organization that owns each operating cycle and the administrator who maintains its membership. Agree how to identify a bank or custodian across internal records, and who is responsible for updating the eligibility note when the relationship changes. Set the organization’s time zone before using dated reviews and provider events as an audit sequence.

Also agree how an inactive team member or counterparty should be handled in work already under review. The record of an earlier decision remains part of the trail; changing eligibility for new instructions is a separate operational action. Reviewers should be able to recognize the person and counterparty that applied at the time of the decision.

A treasury team prepares a payment instruction for a custodian that serves one organization. The App Administrator first checks the custodian’s code, active state and eligibility note. The Treasury Preparer then chooses that counterparty on the new instruction and assigns a team member as owner. Before authorization, the Independent Treasury Approver checks that the chosen counterparty is the one intended for this organization and that the owner belongs to the operating team. If the relationship has changed, the administrator updates the counterparty record and the preparer revisits the instruction while it is still in draft or review.

• Active Counterparties — The names, codes and eligibility notes available when preparing banking work.
• Instructions by Status — The owner and counterparty beside each instruction’s current state.

Start with instruction preparation, then see provider submission. Roles describes the access handoff.