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  1. Organ Donation Registry
  2. Frequently asked questions
FAQ

Questions, answered

Answers for teams planning donor intake, consent and event recording.

Organ Donation Registry

9 questions

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How do I get started?

Click Get started, then use Proto to configure Organ Donation Registry for your business. Pilot one donor intake and event cycle with consent, clinical evidence and a review handoff.

What does the donor record hold?

It holds a patient number, identity and contact details, a summary consent state and an assigned clinician. Purpose-specific consent documents have separate records.

Can we keep more than one consent for a donor?

Yes. Record each purpose and version with its signed and expiry dates, document and current state. Review the relevant record before scheduling work.

How are clinicians assigned to donors?

The donor points to an assigned team member. A dated access assignment records the clinician, access purpose and effective period. Governance staff maintain privilege evidence separately.

How do we follow an event?

Schedule it for a donor and clinician, then record actual timing and state as work progresses. Notes, observations, samples and dispensations link to that event.

Can the team track tissue samples?

Yes. Record sample type, collection date, accession number and processing state on an event-linked sample record.

Where do medication details go?

Record the medication, lot number, quantity, unit and authorizing team member on a dispensation linked to the event.

How are charges and payments related?

A service charge belongs to an event. A payment belongs to a donor and carries a receipt reference. Review both histories during reconciliation.

What should we check before wider use?

Test a returning donor, a withdrawn or expired consent, a cancelled event, a rejected sample, a draft clinical note and a pending payment with the people who own those decisions.

Set up Organ Donation Registry your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

How to get started