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- Organ Donation Registry
- Who it's for
- Hospital donor programs
Hospital donor programs
Hospital donor programs need a shared operating view when a donor's consent history, scheduled event and clinical documentation are handled by different people. The Clinical Coordinator can own intake and scheduling while the Licensed Clinician records observations and signed notes. A Clinical Reviewer can inspect the linked event evidence, and the Clinical Governance Administrator maintains clinician privilege and access assignments.
How Organ Donation Registry is set up for you
Intake and identity
Use the patient number and assigned clinician on the donor record. Check the right person before creating an event or follow-up task.
Consent record
Keep the purpose, version, signed document and expiry date on the consent, then review the donor's summary status alongside it.
Event chronology
Record planned and actual event dates. Link measured observations, notes and sample records to the event they describe.
Named review
Place events awaiting review in a clear queue and have the reviewer examine the linked evidence before the team closes work.
Hospital donor programs need a shared operating view when a donor's consent history, scheduled event and clinical documentation are handled by different people. The Clinical Coordinator can own intake and scheduling while the Licensed Clinician records observations and signed notes. A Clinical Reviewer can inspect the linked event evidence, and the Clinical Governance Administrator maintains clinician privilege and access assignments.
Begin with one clinical team and a short period of representative donor events. Include a returning donor with an older consent, a scheduled event that is cancelled, and an event with more than one observation. Ask staff to locate the correct patient number and consent document before they proceed. Then check that the note author, sample accession and event timing tell a consistent story. The Operations Overview can support the daily discussion of event state and recent preservation and testing evidence.
Decide which system is authoritative for clinical measurements and signed documents if those originate elsewhere. Record the connection and the person who checks updates. The pilot should end with a reviewer explaining each event state from actual linked records, not from a separate status message.
Features to start with
Roles on the team
- Licensed Clinician
- Captures assigned care operations work and evidence.
- Clinical Governance Administrator
- Maintains verified professional privileges and care-team assignments. Record entry: Clinical Privileges, Care Team Assignments, People. Read only: Patients. Pages: Clinical Privileges and Details.
- Clinical Reviewer
- Reviews evidence and authorizes eligible domain outcomes. Read only across all care-domain tables.
- Clinical Coordinator
- Owns care operations setup, planning and assigned operational work. Record entry: Patients, Encounters, Care Tasks, Consents, Charges. Read only: People, Payments. Pages: Business Overview, Encounters.
Set up Organ Donation Registry your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.