Record real bank evidence, reconcile the local payroll journal and authorize posting through Finance.
Payroll Manager compares authentic bank evidence with the run's number, pay date, currency and net obligation. Controlled intake records the confirmation and linked cycle using the connection's agreed writing identity. Give the reviewers the external bank evidence and retain its reference for later reconciliation.
A nonempty confirmation reference can move a linked Computed, Reviewed or Approved run to Paid. Payroll Manager checks the result with Finance and reviews the earlier payroll decision separately. The settlement update also stamps the approval date, so check the original decision evidence.
The settled cycle produces a Draft journal with account lines grouped from its payroll detail. Finance checks account mapping, posting date and debit-credit totals. Resolve an unexplained account target or imbalance before accepting the draft.
Finance reviews the journal and authorizes its move from Draft to Posted. If the company uses a connected ledger, retain the export acknowledgement and reconcile it with the local journal and source payroll.
When the journal is Posted and the linked run is still Paid, payroll moves to Posted with its posting date recorded. Finance checks that the update leaves the payroll amounts, child lines and source links unchanged.
And how to keep it from happening.
Start free, then use Proto to change fields, steps and approvals before your team goes live.