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- Petty Cash Management
- Data model
The tables behind Petty Cash Management
Petty Cash Management ships with 17 tables, grouped here by the feature that uses them. Every record your team works with lives in one of them, and you can add fields and tables in Proto.
- Tables
- 17
- Features
- 6, plus shared settings
- Change it
- Add fields and tables in Proto
How the model is organised
Organization and people:
Organizations, team members and Users identify entity and membership; business partners identify counterparties.
Source expense:
Accounting documents carries the revision and status; document lines detail amounts; cash vouchers carries custody and receipt reference.
Review and evidence:
Review decisions, record attachments and operation receipts preserve decisions, files and action outcomes.
Posting:
Accounting periods, ledger accounts, journal entries and journal lines connect an approved source to ledger effects.
Received cash:
Cash receipts and cash applications distinguish receipt verification from application to a document. Exchange rates holds effective rate records.
Every table, by feature
- Cash vouchers3
- Accounting documents5
- Review and evidence5
- Journal and periods6
- Receipts and applications5
- Operations overview6
- Shared and settings3
- Cash vouchers
Petty cash vouchers with custodian custody and approval
Linked to Accounting documents, Organizations - Accounting documents
Core accounting documents with lifecycle and revision
Linked to Organizations, Team members, Business partners - Record attachments
Evidence files attached to accounting documents
Linked to Accounting documents, Team members
- Accounting documents
Core accounting documents with lifecycle and revision
Linked to Organizations, Team members, Business partners - Document lines
Line items belonging to an accounting document
Linked to Accounting documents, Ledger accounts - Record attachments
Evidence files attached to accounting documents
Linked to Accounting documents, Team members - Business partners
Vendors and counterparties for petty cash spend
Linked to Organizations - Cash vouchers
Petty cash vouchers with custodian custody and approval
Linked to Accounting documents, Organizations
- Review decisions
Independent reviewer decisions per document revision
Linked to Accounting documents, Team members - Record attachments
Evidence files attached to accounting documents
Linked to Accounting documents, Team members - Operation receipts
Idempotent operation receipts for guarded commands
Linked to Accounting documents - Accounting documents
Core accounting documents with lifecycle and revision
Linked to Organizations, Team members, Business partners - Team members
Staff with organization membership and role scope
Linked to Users, Organizations
- Journal entries
Balanced journal entries posted from documents
Linked to Accounting documents, Accounting periods - Journal lines
Debit and credit lines of a journal entry
Linked to Ledger accounts, Journal entries - Ledger accounts
Chart of accounts for journal posting
Linked to Organizations - Accounting periods
Open, review and closed accounting periods
Linked to Organizations - Accounting documents
Core accounting documents with lifecycle and revision
Linked to Organizations, Team members, Business partners - Operation receipts
Idempotent operation receipts for guarded commands
Linked to Accounting documents
- Cash receipts
Verified cash receipts from providers
Linked to Business partners - Cash applications
Applications of receipts against documents
Linked to Accounting documents, Cash receipts - Accounting documents
Core accounting documents with lifecycle and revision
Linked to Organizations, Team members, Business partners - Business partners
Vendors and counterparties for petty cash spend
Linked to Organizations - Operation receipts
Idempotent operation receipts for guarded commands
Linked to Accounting documents
- Accounting documents
Core accounting documents with lifecycle and revision
Linked to Organizations, Team members, Business partners - Journal entries
Balanced journal entries posted from documents
Linked to Accounting documents, Accounting periods - Journal lines
Debit and credit lines of a journal entry
Linked to Ledger accounts, Journal entries - Operation receipts
Idempotent operation receipts for guarded commands
Linked to Accounting documents - Review decisions
Independent reviewer decisions per document revision
Linked to Accounting documents, Team members - Cash vouchers
Petty cash vouchers with custodian custody and approval
Linked to Accounting documents, Organizations
Keys and references
Accounting documents is the parent of document lines, cash vouchers, review decisions, record attachments, operation receipts, journal entries and cash applications. Journal lines belongs to journal entries and references ledger accounts. Cash applications also references cash receipts. A reviewer and attachment uploader reference team members. These links let a document number lead to its decisions and effects.
Migration order
- Prepare Organizations, Users and team members, then business partners and ledger accounts.
- Set accounting periods and any required exchange rates records.
- Bring in accounting documents, document lines and record attachments.
- Add cash vouchers and review decisions with their parent references.
- Add journal entries and journal lines, then cash receipts and cash applications.
- Preserve operation receipts with their source keys and effect references.
Set up Petty Cash Management your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.