Document approval

Step by step

1. Prepare document Accounting Preparer

   Accounting Preparer sets the owner, organization, counterparty, date and type, then enters the document lines and evidence.

   • Source packet is assembled
   • Updates Accounting documents, Document lines, Record attachments

2. Check document amount Accounting Preparer

   Accounting Preparer compares quantity, unit price, tax and line net with the document gross on the current revision.

   • Line net, tax and gross are compared
   • Updates Document lines, Accounting documents

3. Submit document Accounting Preparer

   Accounting Preparer sends the Draft document to Review with its evidence attached.

   • Draft moves to Review
   • Updates Accounting documents

4. Review document Accounting Reviewer

   Accounting Reviewer examines the source revision, records a reasoned decision and approves, rejects or returns the work.

   • Review moves to Approved or Rejected
   • Updates Review decisions, Accounting documents
   ApprovalA person approves before the work moves on.

5. Choose period Accounting Preparer

   For an approved document, Accounting Preparer identifies an Open accounting period before posting.

   • Posting period is identified
   • Updates Accounting periods, Accounting documents

Accounting Preparer

Owns the source and correction; Accounting Reviewer makes the independent decision; Auditor reads the decision history.