Pharmacy Management System

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  1. Pharmacy Management System
  2. Process
  3. Lot to stock event
Process · Lot to stock event

Lot to stock event

A medication code identifies the item; a lot number identifies received stock. The Care Coordinator records the received units, supplier and expiry, then checks the release value. The Auditor follows signed events by lot to explain what moved.

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Step by step

  1. Catalog medication App Administrator

    App Administrator works through Medications. Identify code, strength, form and unit. Confirm the source identity and related record before passing the case onward.

    • Identify code, strength, form and unit
    • Updates Medications

  2. Receive lot Care Coordinator

    Care Coordinator works through medication lots. Record supplier, units and expiry. Confirm the source identity and related record before passing the case onward.

    • Record supplier, units and expiry
    • Updates Medication lots

  3. Review lot release Care Coordinator

    Care Coordinator works through medication lots. Check release state and expiry. Confirm the source identity and related record before passing the case onward.

    • Check release state and expiry
    • Updates Medication lots

  4. Reconcile stock Auditor

    Auditor works through medication stock events and medication lots. Read signed movements by lot. Confirm the source identity and related record before passing the case onward.

    • Read signed movements by lot
    • Updates Medication stock events, Medication lots

Where it usually breaks

And how to keep it from happening.

  • Identity mismatch. The patient reference, prescription number, request or lot points to a different case. Resolve the source before moving ahead.
  • Changed revision. The request or review changed after a decision. Recheck the current revision and preserve the earlier decision.
  • Unclear quantity. The prescribed, authorized, dispensed and signed stock quantities differ. Compare the related records and investigate the difference.
  • Unexplained exception. A failed or review-needed operation receipt needs an owner and a recorded resolution before retrying the action.

Who does what

Roles and permissions
Care Coordinator
Prepares the operating records; Authorized Clinical Reviewer records independent decisions; Auditor inspects the evidence; App Administrator maintains the organization setup.
Pharmacist
Makes the professional decision recorded on a dispense review.

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