Studio Manager
Owns project schedules, budgets and delivery priorities.
Can
- Manage Projects, project costs
- View photo sessions, proof selections, content items, production tasks, rights agreements
Starts on: Projects In Flight
- Photo Studio Management
- Roles and access
Who can do what in Photo Studio Management
Assign clear responsibility for studio scheduling, proof capture, review and delivery.
How permissions work
Link people to users
A photographer's active person record and linked user matter when session and proof capture check the actor.
Keep decisions distinct
Version approval belongs to the Publication Reviewer; publication belongs to the Editorial Manager.
Review work by job
Project, content and task owners should see the work needed for their assigned handoff.
Who can do what
| Role | Projects and production | Photo sessions | Proof selections | Content production | Rights and review | Publishing and delivery |
|---|---|---|---|---|---|---|
| Studio Manager | Edit | View | View | View | View | View |
| Producer | Edit | Edit | View | Edit | Edit | Edit |
| Photographer | View | Edit | View | View | — | View |
| Content Producer | Edit | View | Edit | Edit | Edit | Edit |
| Publication Reviewer | View | — | — | Approve | Approve | Approve |
| Editorial Manager | Edit | View | — | Edit | View | Edit |
| Admin | Edit | Edit | Edit | Edit | Edit | View |
Each role in detail
Producer
Coordinates project work, session capture and content versions.
Can
- Manage Projects, photo sessions, production tasks, content items, content files
- View People, proof selections, rights agreements
Starts on: Content Review Queue
Photographer
Captures assigned session details and checks linked selections.
Can
- Manage photo sessions
- View proof selections, Projects, production tasks
Starts on: Upcoming Sessions
Content Producer
Records client proof selections and prepares project deliverables.
Can
- Manage proof selections, content items, content files, production tasks
- View photo sessions, Projects, rights agreements
Starts on: Open Production Work
Publication Reviewer
Reviews exact file versions against current usage rights.
Can
- View rights agreements, Projects, production tasks
Reviews and approves
- Approve content files, content items
Starts on: Content Review Queue
Editorial Manager
Acknowledges delivery and publishes approved content.
Can
- Manage content items, production tasks
- View content files, rights agreements, Projects, photo sessions
Starts on: Content Review Queue
Admin
Maintains user access and person assignments.
Can
- Manage Users, People
- View Projects, photo sessions, proof selections, content items, content files, rights agreements, production tasks, project costs, exchange rates
Set up Photo Studio Management your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.