Admin
Configures access and maintains production setup.
Can
- Manage Users, People, Projects
- View content items, Episodes, distribution receipts
- Podcast Management
- Roles and access
Who can do what in Podcast Management
Assign project, editorial, rights, cost and publication decisions to named people.
How permissions work
Use named people
Link production owners and assignees to People so a handoff has an accountable person.
Separate decisions
Give the Editor the revision review, the Rights Manager the agreement check and the Editor the publication decision.
Review the pilot
Open the same episode as each role and check the permitted records before inviting the wider team.
Who can do what
| Role | Projects and schedules | Content and revisions | Episodes | Rights agreements | Production work and costs | Distribution receipts |
|---|---|---|---|---|---|---|
| Admin | Edit | Edit | View | — | Edit | View |
| Producer | Edit | View | Edit | View | Edit | Edit |
| Editor | — | Approve | View | Edit | — | — |
| Rights Manager | — | View | View | Edit | — | — |
| Finance Manager | Edit | — | — | — | Edit | — |
Each role in detail
Producer
Owns project planning, episode submission and platform evidence intake.
Can
- Manage Projects, production tasks, Episodes, distribution receipts
- View content items, rights agreements
Starts on: Episodes Scheduled and Published
Editor
Reviews content and its current file revision before publication.
Can
- Manage content items, content files
- View rights agreements, Episodes
Reviews and approves
- Approve content items
Starts on: Episodes Scheduled and Published
Rights Manager
Reviews agreements and permitted uses for a content item.
Can
- Manage rights agreements
- View content items, content files, Episodes
Starts on: Active Rights Coverage
Finance Manager
Reviews project budgets and costs.
Can
- Manage project costs
- View Projects, production tasks
Starts on: Active Projects
Set up Podcast Management your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.