1. Policy Management System
  2. Roles and access
Reference

Who can do what in Policy Management System

Assign preparation, independent decisions and evidence access to the right people.

How permissions work

Prepare

The Control Owner maintains the assessment and supporting operational records in the scope they own.

Decide

The Independent Assurance Reviewer records decisions on eligible revisions and reconciles evidence independently.

Administer

The App Administrator maintains organizations, business units and team membership.

Read

The Auditor reads authorized evidence and reports without taking over preparation or review.

Who can do what

Permissions by role
RolePolicy versionsAssessmentsRisks and controlsControl testingFindings and remediationReview and evidence
Control OwnerViewEditViewEdit—Edit
Independent Assurance Reviewer——————
App AdministratorEditEditEdit———
Auditor——————
Assigned Tester—ViewViewEditViewEdit

Each role in detail

Control Owner

Prepare assigned operational records and execute eligible reviewed actions.

Can

  • Manage assessment tests, Assessments, record attachments
  • View business units, operation receipts, policy acknowledgements, review decisions

Starts on: Assessment schedule

Independent Assurance Reviewer

Review eligible revisions independently and reconcile operational evidence.

Can

  • Access assigned records

Starts on: Policy decision queue

App Administrator

Maintain organization configuration and membership.

Can

  • Manage business units, Organizations, team members

Auditor

Read authorized evidence and reports.

Can

  • Access assigned records

Starts on: Policy acknowledgments

Assigned Tester

Records assigned control test results, sample details and evidence for assessment review.

Can

  • Manage assessment tests, record attachments
  • View Assessments, Controls, Findings

Starts on: Assessment schedule

Set up Policy Management System your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

How to get started