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Portfolio Management

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Modules

Strategy and portfoliosConnect strategic goals to portfolios, programs and the initiatives that carry them forward. Proposal intake and scoringGive investment proposals a consistent route from first idea to a defensible priority. Stage-gate governanceKeep initiative progression tied to the evidence and decision each stage requires.
Funding and budgetsApprove initiative funding against a clear view of the portfolio budget and commitments. Roadmaps and dependenciesKeep executive timing connected to delivery evidence and the dependencies between initiatives. Benefits and reviewsCompare the investment case with observed benefits and make the next portfolio review actionable.

Portfolio Management

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Processes

Proposal to prioritised initiativeBuild a reviewable investment case before committing delivery work. Funding request to allocationTurn approved investment requests into traceable commitments within the available budget.
Evidence to stage-gate decisionReview required deliverables and independent scorecards before an initiative advances. Delivery signals to portfolio reviewBring delivery dates, risks and measured benefits into a review the leadership team can act on.

Portfolio Management

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Industries

Transformation officesCoordinate strategic transformation across programs and accountable initiative owners. Professional services groupsGovern internal investment programs alongside the client-delivery systems your teams already use.
Corporate strategy teamsTurn strategic objectives into a portfolio whose priorities and benefits can be reviewed over time.

Portfolio Management

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Reference

Roles and permissionsSeparate proposal preparation, gate review, funding approval and executive visibility. Reports and analyticsReview alignment, gate outcomes, funding and observed benefits. Data modelThe canonical records behind portfolio governance.
IntegrationsConnect project delivery and finance without duplicating their authority. ImplementationConfigure strategy, approval policy and connected evidence before rollout. Agent referenceUse Proto to configure portfolio governance from the canonical model.

Portfolio Management

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All systems
Modules
Strategy and portfoliosConnect strategic goals to portfolios, programs and the initiatives that carry them forward.Proposal intake and scoringGive investment proposals a consistent route from first idea to a defensible priority.Stage-gate governanceKeep initiative progression tied to the evidence and decision each stage requires.Funding and budgetsApprove initiative funding against a clear view of the portfolio budget and commitments.Roadmaps and dependenciesKeep executive timing connected to delivery evidence and the dependencies between initiatives.Benefits and reviewsCompare the investment case with observed benefits and make the next portfolio review actionable.
Processes
Proposal to prioritised initiativeBuild a reviewable investment case before committing delivery work.Funding request to allocationTurn approved investment requests into traceable commitments within the available budget.Evidence to stage-gate decisionReview required deliverables and independent scorecards before an initiative advances.Delivery signals to portfolio reviewBring delivery dates, risks and measured benefits into a review the leadership team can act on.
Industries
Transformation officesCoordinate strategic transformation across programs and accountable initiative owners.Professional services groupsGovern internal investment programs alongside the client-delivery systems your teams already use.Corporate strategy teamsTurn strategic objectives into a portfolio whose priorities and benefits can be reviewed over time.
Reference
Roles and permissionsSeparate proposal preparation, gate review, funding approval and executive visibility.Reports and analyticsReview alignment, gate outcomes, funding and observed benefits.Data modelThe canonical records behind portfolio governance.IntegrationsConnect project delivery and finance without duplicating their authority.ImplementationConfigure strategy, approval policy and connected evidence before rollout.Agent referenceUse Proto to configure portfolio governance from the canonical model.
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Portfolio Management References
Reports and analytics2 of 6
  • Roles and permissions1 of 6
  • Reports and analytics2 of 6
  • Data model3 of 6
  • Integrations4 of 6
  • Implementation5 of 6
  • Agent reference6 of 6

Reports and analytics

Review alignment, gate outcomes, funding and observed benefits.

Portfolio Health Dashboard

HealthScore distribution (Green / Amber / Red) across all active Portfolios → Programs → Initiatives, paired with AlignmentScore and KPIAttainment. Drills from Portfolio summary into Program summary into the per-Initiative grid. The Executive's daily landing report.

Strategy and portfolios · View preview

My Portfolio DashboardPortfolios
Strategy and portfoliosProposal intake and scoringStage-gate governanceFunding and budgetsRoadmaps and dependenciesBenefits and reviews
You or You
Portfolio CodeNameStatusAlignment ScoreKPIScoreHealth Score
PC-722Portfolio 748Active3560Green
PC-717Portfolio 884Paused9025Amber
PC-328Portfolio 902Sunsetting3580Red
PC-472Portfolio 326Closed2580Unknown — derived nightly by kpi-rollup
PC-522Portfolio 564Active1045Green
PC-394Portfolio 762Paused9080Amber

Strategic Alignment Heatmap

Matrix of Initiatives × StrategicGoals weighted by GoalAlignments. AlignmentWeight, summarized per Portfolio. Highlights Goals with too few aligned Initiatives (under-funded strategy) and Initiatives with low total AlignmentScore (orphan bets that should be re-justified or killed in the next PortfolioReview).

Strategy and portfolios · Explore module

Backlog Ranking

Proposals ranked by WeightedScore with BacklogRank, EstimatedCost, EstimatedBenefit, Cost-to-Benefit ratio, and Strategic Fit dimension score. Filterable by ProposedPortfolio and Source. The Portfolio Manager's working list for the next funding cycle.

Proposal intake and scoring · View preview

Backlog (Ranked)Proposals
Strategy and portfoliosProposal intake and scoringStage-gate governanceFunding and budgetsRoadmaps and dependenciesBenefits and reviews
Status IN ('Backlog', 'UnderReview') ORDER BY BacklogRank
Backlog
PRP-61094Backlog prp-415220 backlog rank
PRP-66101Backlog prp-13590 backlog rank
PRP-38021Backlog prp-170760 backlog rank
UnderReview
PRP-69080UnderReview prp-676520 backlog rank
PRP-44699UnderReview prp-236520 backlog rank
PRP-90643UnderReview prp-77570 backlog rank

Roadmap Drift

Snapshot-over-snapshot delta on Initiatives.TargetEndDate from RoadmapTimeline rows. Lists Initiatives whose TargetEndDate has slipped > 14 / 30 / 60 days vs. the snapshot from N weeks ago, sliced by Portfolio, Program, and Owner. Surfaces systemic slip patterns.

Roadmaps and dependencies · View preview

Roadmap (Latest Snapshot)RoadmapTimeline
Strategy and portfoliosProposal intake and scoringStage-gate governanceFunding and budgetsRoadmaps and dependenciesBenefits and reviews
Snapshot.Portfolio IN (visible Portfolios for current user)Snapshot.SnapshotDate = MAX(per Portfolio)
InitiativeStart DateTarget End DateCurrent StageHealth ScorePercent Complete
INT-5558515 Sep22 SepCS-580Green87
INT-5181807 Sep09 SepCS-520Amber68
INT-9036809 Sep13 SepCS-258Red92
INT-9994129 Sep06 OctCS-826Green95
INT-7961007 Sep11 SepCS-451Amber62
INT-4064427 Sep04 OctCS-314Red96

Gate Pass Rate

Per Stage × Quarter: count of GateReviews by Status (Approved / ConditionallyApproved / Rejected / Deferred), pass rate, average WeightedScore, and median time-in-stage. Identifies stages where Initiatives systematically stall (Discovery hairball, Approve bottleneck) and Stages where the bar may have drifted too low or too high.

Stage-gate governance · View preview

Gate PipelineGateReviews
Strategy and portfoliosProposal intake and scoringStage-gate governanceFunding and budgetsRoadmaps and dependenciesBenefits and reviews
StatusScheduledInReview
Scheduled
GR-12614INT-27166
GR-16246INT-11283
GR-43749INT-26778
InReview
GR-16447INT-78587
GR-85936INT-87327
GR-15966INT-54830

Budget vs. Allocation vs. Spend

Per Portfolio × FiscalYear: TotalAmount → AllocatedAmount → SpentAmount with RemainingAmount and burn rate. Drills into per-Initiative BudgetAllocations and per-Initiative spend feed from Finance. Finance's reconciliation view; Portfolio Manager's funding-headroom view.

Funding and budgets · View preview

Funding Requests Awaiting DecisionFundingAllocations
Strategy and portfoliosProposal intake and scoringStage-gate governanceFunding and budgetsRoadmaps and dependenciesBenefits and reviews
Submitted
  • FA-88041 INT-57462
  • FA-95266 INT-74793
  • FA-75488 INT-67397
  • FA-69139 INT-24176
  • FA-85613 INT-47910
FA-88041
Initiative
INT-57462
Requester
BJ
FiscalYear
FY-590
RequestedAmount
36,640.47
Justification
JST-882

Funding approval waits for the portfolio manager and finance.

KPI Attainment

Per KPI: BaselineValue → CurrentValue → TargetValue with Status (Green / Amber / Red / Achieved), rolled up per Initiative, per Program, per Portfolio. Time-series view shows trajectory; outlier view flags KPIs with no measurement in the last cadence period as stale. The benefit-realization scoreboard.

Benefits and reviews · View preview

KPIs At RiskKPIs
Strategy and portfoliosProposal intake and scoringStage-gate governanceFunding and budgetsRoadmaps and dependenciesBenefits and reviews
StatusAmberRed
Amber
KPS-36021INT-6313140 amber threshold
KPS-73075INT-16845810 amber threshold
KPS-91549INT-45547160 amber threshold
Red
KPS-70471INT-12163630 amber threshold
KPS-18452INT-2190560 amber threshold
KPS-75108INT-27155720 amber threshold

Quarterly Review Outcomes

Per PortfolioReview: DecisionsSummary parsed into structured action counts (Greenlit / Paused / Killed / Refunded / Deferred), tied back to the affected Initiatives and the next-quarter RebalanceActions. Trend across quarters shows portfolio velocity and decision discipline.

Benefits and reviews · Explore module

No reports are assigned to this role. Select Everyone to see all reports.

Decisions supported

Use report periods and scope consistently. Imported spend and delivery health are observations with a source and refresh time; a stale feed must remain identifiable.

Portfolio Health Dashboard

HealthScore distribution (Green / Amber / Red) across all active Portfolios → Programs → Initiatives, paired with AlignmentScore and KPIAttainment. Drills from Portfolio summary into Program summary into the per-Initiative grid. The Executive's daily landing report.

Explore Strategy and portfolios

My Portfolio DashboardPortfolios
Strategy and portfoliosProposal intake and scoringStage-gate governanceFunding and budgetsRoadmaps and dependenciesBenefits and reviews
You or You
Portfolio CodeNameStatusAlignment ScoreKPIScoreHealth Score
PC-722Portfolio 748Active3560Green
PC-717Portfolio 884Paused9025Amber
PC-328Portfolio 902Sunsetting3580Red
PC-472Portfolio 326Closed2580Unknown — derived nightly by kpi-rollup
PC-522Portfolio 564Active1045Green
PC-394Portfolio 762Paused9080Amber

Strategic Alignment Heatmap

Matrix of Initiatives × StrategicGoals weighted by GoalAlignments. AlignmentWeight, summarized per Portfolio. Highlights Goals with too few aligned Initiatives (under-funded strategy) and Initiatives with low total AlignmentScore (orphan bets that should be re-justified or killed in the next PortfolioReview).

Explore Strategy and portfolios

Backlog Ranking

Proposals ranked by WeightedScore with BacklogRank, EstimatedCost, EstimatedBenefit, Cost-to-Benefit ratio, and Strategic Fit dimension score. Filterable by ProposedPortfolio and Source. The Portfolio Manager's working list for the next funding cycle.

Explore Proposal intake and scoring

Backlog (Ranked)Proposals
Strategy and portfoliosProposal intake and scoringStage-gate governanceFunding and budgetsRoadmaps and dependenciesBenefits and reviews
Status IN ('Backlog', 'UnderReview') ORDER BY BacklogRank
Backlog
PRP-61094Backlog prp-415220 backlog rank
PRP-66101Backlog prp-13590 backlog rank
PRP-38021Backlog prp-170760 backlog rank
UnderReview
PRP-69080UnderReview prp-676520 backlog rank
PRP-44699UnderReview prp-236520 backlog rank
PRP-90643UnderReview prp-77570 backlog rank

Roadmap Drift

Snapshot-over-snapshot delta on Initiatives.TargetEndDate from RoadmapTimeline rows. Lists Initiatives whose TargetEndDate has slipped > 14 / 30 / 60 days vs. the snapshot from N weeks ago, sliced by Portfolio, Program, and Owner. Surfaces systemic slip patterns.

Explore Roadmaps and dependencies

Roadmap (Latest Snapshot)RoadmapTimeline
Strategy and portfoliosProposal intake and scoringStage-gate governanceFunding and budgetsRoadmaps and dependenciesBenefits and reviews
Snapshot.Portfolio IN (visible Portfolios for current user)Snapshot.SnapshotDate = MAX(per Portfolio)
InitiativeStart DateTarget End DateCurrent StageHealth ScorePercent Complete
INT-5558515 Sep22 SepCS-580Green87
INT-5181807 Sep09 SepCS-520Amber68
INT-9036809 Sep13 SepCS-258Red92
INT-9994129 Sep06 OctCS-826Green95
INT-7961007 Sep11 SepCS-451Amber62
INT-4064427 Sep04 OctCS-314Red96

Gate Pass Rate

Per Stage × Quarter: count of GateReviews by Status (Approved / ConditionallyApproved / Rejected / Deferred), pass rate, average WeightedScore, and median time-in-stage. Identifies stages where Initiatives systematically stall (Discovery hairball, Approve bottleneck) and Stages where the bar may have drifted too low or too high.

Explore Stage-gate governance

Gate PipelineGateReviews
Strategy and portfoliosProposal intake and scoringStage-gate governanceFunding and budgetsRoadmaps and dependenciesBenefits and reviews
StatusScheduledInReview
Scheduled
GR-12614INT-27166
GR-16246INT-11283
GR-43749INT-26778
InReview
GR-16447INT-78587
GR-85936INT-87327
GR-15966INT-54830

Budget vs. Allocation vs. Spend

Per Portfolio × FiscalYear: TotalAmount → AllocatedAmount → SpentAmount with RemainingAmount and burn rate. Drills into per-Initiative BudgetAllocations and per-Initiative spend feed from Finance. Finance's reconciliation view; Portfolio Manager's funding-headroom view.

Explore Funding and budgets

Funding Requests Awaiting DecisionFundingAllocations
Strategy and portfoliosProposal intake and scoringStage-gate governanceFunding and budgetsRoadmaps and dependenciesBenefits and reviews
Submitted
  • FA-88041 INT-57462
  • FA-95266 INT-74793
  • FA-75488 INT-67397
  • FA-69139 INT-24176
  • FA-85613 INT-47910
FA-88041
Initiative
INT-57462
Requester
BJ
FiscalYear
FY-590
RequestedAmount
36,640.47
Justification
JST-882

Funding approval waits for the portfolio manager and finance.

KPI Attainment

Per KPI: BaselineValue → CurrentValue → TargetValue with Status (Green / Amber / Red / Achieved), rolled up per Initiative, per Program, per Portfolio. Time-series view shows trajectory; outlier view flags KPIs with no measurement in the last cadence period as stale. The benefit-realization scoreboard.

Explore Benefits and reviews

KPIs At RiskKPIs
Strategy and portfoliosProposal intake and scoringStage-gate governanceFunding and budgetsRoadmaps and dependenciesBenefits and reviews
StatusAmberRed
Amber
KPS-36021INT-6313140 amber threshold
KPS-73075INT-16845810 amber threshold
KPS-91549INT-45547160 amber threshold
Red
KPS-70471INT-12163630 amber threshold
KPS-18452INT-2190560 amber threshold
KPS-75108INT-27155720 amber threshold

Quarterly Review Outcomes

Per PortfolioReview: DecisionsSummary parsed into structured action counts (Greenlit / Paused / Killed / Refunded / Deferred), tied back to the affected Initiatives and the next-quarter RebalanceActions. Trend across quarters shows portfolio velocity and decision discipline.

Explore Benefits and reviews

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