These cookies are required for the website to function properly. They ensure security, enable basic features like page navigation, and store user session data. You cannot disable these cookies.
- Procurement
- Who it's for
- Healthcare systems
Healthcare systems
Hospital and clinic groups buy through group purchasing arrangements, local agreements and department requests. Procurement helps supply chain teams keep those purchases connected to the agreed price, the responsible reviewer and evidence of delivery. Configure the first rollout around the organization’s purchasing policy and its finance and receiving connections, with clinical decisions owned by the appropriate specialists.
How Procurement is set up for you
Bring agreements into the buying process
Record GPO and local agreements with their scope, effective dates and reviewed rates. Compare a proposed purchase with the applicable terms and route price or off-contract exceptions to the Procurement Manager before an order is released.
Make specialist review visible
Map a category that needs value analysis to a named eligible Approver. Keep the rationale and supporting material with the decision. The system routes the purchasing review; the clinical team supplies the criteria and evaluates the proposed product.
Keep departments accountable
Nursing units, operating rooms, imaging and laboratories can carry their own department and cost-center assignments. Budget owners see the requests routed to them, while Buyers can consolidate approved demand without multiplying its spending authority.
Use one process for non-clinical purchases
Facilities, IT, food service and professional services can use the same request and order structure with different categories, agreements and reviewers. Free-text requirements still need enough classification to resolve the policy.
Review supplier evidence in context
Retain registration details, quality-system documentation and other required qualification evidence with their scope and review status. Verify applicable product and supplier requirements separately; FDA registration does not establish approval or clearance of a device.
Confirm what was delivered
Record dock receipts through the selected receiving system and service acceptance through an eligible desk receipt. Separate accepted and rejected quantities, keep partial deliveries open and return the agreed evidence to accounts payable for invoice matching.
Understand exceptions and agreement use
Review off-contract purchases, price exceptions and remaining agreement capacity with their reasons. Use the underlying order revisions to prepare the supply chain discussion and resolve differences from the finance feed.
Features to start with
Suppliers and catalog
Choose qualified suppliers and give purchasing teams a catalog with the information needed to order.
Requisitions and approvals
Route purchase requests to the right people and preserve the approved amount, scope and version through sourcing.
Contracts and pricing
Apply negotiated prices, control agreement commitments and prepare renewals before approved capacity or contract terms run out.
Roles on the team
- Procurement Manager
- Owns supplier decisions, signed agreements, rate activation, price exceptions, sourcing review and published performance.
- Receiving Clerk
- Inspects dock arrivals, records acceptance and raises controlled returns.
Set up Procurement your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.