Project manager
Runs one or more projects end-to-end. Record entry on Projects; read-only on Users within own Team for assignment.
Can
- Manage Projects
- View Users
Starts on: Draft Status Updates
- Project Management
- Roles and permissions
Who can do what in Project Management
Give project managers, contributors, stakeholders and guests access suited to their work.
Who can do what
| Role | Project setup | Task planning | Team execution | Milestones | Status communication | Portfolio review |
|---|---|---|---|---|---|---|
| Project manager | Edit | — | — | — | — | Edit |
| Viewer | View | View | View | View | View | View |
| Team member | View | Edit | Edit | View | View | Edit |
| Guest | View | Edit | Edit | View | — | View |
| Admin | Edit | View | View | View | View | View |
Each role in detail
Viewer
Internal read-only stakeholder - executive sponsor, adjacent team lead or PMO observer who needs to see a project but not change it.
Can
- View activity feed, Milestones, project members, project status updates, Projects, task comments, Tasks
Starts on: Project Gantt
Team member
Delivery-team contributor. Works assigned tasks, logs time, comments, uploads attachments and updates own task status.
Can
- Manage task assignments, task attachments, task comments, task time entries, Tasks
- View Milestones, project members, project status updates, Projects
Starts on: Overdue Tasks
Guest
External collaborator - agency staff, vendor contact or customer-side counterpart invited to specific projects with limited access.
Can
- Manage task attachments, task comments, Tasks
- View Milestones, project members, Projects
Admin
Maintains project configuration, user access and reference data.
Can
- Manage Users, Teams, project templates, priority levels, Tags, custom fields
- View Projects, Tasks, Milestones, project status updates
Set up Project Management your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.