Process · Inspection evidence

Inspection evidence

Capture a dated condition observation for the right unit and reviewer.

Step by step

Select the unit Property Coordinator

Property Coordinator checks the property name and unit number before preparing an inspection. A similar unit number in another property is not the same place.
- Confirm the exact space
- Updates Units
Select the inspector Property Coordinator

Choose the person who actually performs the visit from the staff and contractor register.
- Attribute the observation
- Updates People
Capture the observation Inspector

Inspector records the inspection date, condition and evidence attachment on the unit's inspection record.
- Keep condition, date and attachment together
- Updates Property inspections
Hand over the evidence Property Manager

Property Coordinator presents the observation and its unit context to the responsible reviewer for a decision about any follow-up work.
- Review the observation in property context
- Updates Property inspections, Units
Follow an issue Property Coordinator

If the condition calls for repair, create or review a unit service request. A later corrected observation should preserve the earlier evidence and attribution.
- Carry a repair issue into unit work
- Updates Service requests, Property inspections

Start free, then use Proto to change fields, steps and approvals before your team goes live.