These cookies are required for the website to function properly. They ensure security, enable basic features like page navigation, and store user session data. You cannot disable these cookies.
- Public Library System
- Who it's for
- Special collections
Special collections
A special collection often needs more context at the moment an item is requested or moved. The collection item carries an eligibility note, and each loan points back to the item and responsible organization. Custody events can document condition and custodians as the copy moves. Linked attachments retain supporting files with the loan for authorized readers.
How Public Library System is set up for you
Eligibility
The App Administrator keeps the item's note useful to staff deciding whether to prepare a loan.
Condition
The coordinator records a copy code and observed condition at issue, transfer or return.
Evidence
The attachment record keeps a titled file, evidence type, uploader and visibility with the parent loan.
Review
The Collection Reviewer records a reason when deciding a guarded handoff and checks receipt exceptions.
A special collection often needs more context at the moment an item is requested or moved. The collection item carries an eligibility note, and each loan points back to the item and responsible organization. Custody events can document condition and custodians as the copy moves. Linked attachments retain supporting files with the loan for authorized readers.
Choose a small item set with clear eligibility notes. Agree which conditions require a separate event or supporting image, how copy codes are written and who receives the physical item. Walk one loan from request through return. Another staff member should be able to reconstruct the movement and condition from the linked records. Include a case where the condition on return differs from the issue description, so the team can rehearse review rather than silently overwrite the earlier account.
Decide which attachments are internal and which may be shared during an interlibrary handoff. The team should inspect that visibility decision with real role access. The loan, event, attachment and any review decision then give the collection an explainable operating history without relying on a separate informal log.
Features to start with
Roles on the team
- Collection Coordinator
- Prepare assigned operational records and execute eligible reviewed actions.
- Collection Reviewer
- Review eligible revisions independently and reconcile operational evidence.
- App Administrator
- Maintain organization configuration and membership.
- Auditor
- Read authorized evidence and reports.
Set up Public Library System your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.