Review

A review decision links a decision to a loan, a source revision and a reviewer. It records whether the reviewer approved, rejected or returned the case, along with the date, reason and operation key. The Collection Reviewer needs the submitted interlibrary request, linked loan, custody record and attachments in view before making that judgment. A decision about one revision should not be reused after the underlying work changes.

A coordinator may prepare a handoff for a borrowed copy. Before approval, the reviewer checks the patron reference, requested copies, item and custody trail. A reason explains why the handoff can proceed or what must be corrected. A rejected or returned case stays understandable to the next person who opens it. The reviewer does not have to reconstruct the decision from chat messages.

• Source. The source revision identifies the loan revision considered in the decision.
• Authority. The reviewer points to the responsible team member rather than a generic approval label.
• Reason. The decision, date and reason show what was decided and why.

Define which handoffs need independent review and who is eligible to act as Collection Reviewer for each organization. Agree what evidence is sufficient for an approval, including the custody state and the identity of the owning library. A reviewer should return incomplete work with a usable reason so the coordinator knows what to correct. Decide how the team confirms that a changed loan or request receives a new review rather than inheriting an old approval.

The App Administrator maintains team membership and organizational scope. The coordinator prepares operational records, while the reviewer decides the frozen case. The Auditor reads the decision trail. These responsibilities should be rehearsed with real access settings before work reaches an outside library.

Submit an interlibrary request with a loan and supporting attachment. Have one coordinator prepare it and a different reviewer inspect it. Record an approval tied to the source revision and operation key. Then change the underlying loan in a rehearsal. The earlier decision should remain in history, but the changed work should not be treated as though that earlier decision covered it. Record a fresh decision for the revised case.

Try a rejected case as well. The reason should tell the coordinator whether the copy count, custody detail or evidence needs correction. Review Decision History should let an Auditor identify the reviewer and source revision. A successful review ends with a defensible decision and a clear next action; it does not by itself establish that a physical transfer occurred.

• Review Decision History — Decisions with reviewer, source revision, date and reason.
• Handoff Review Inbox — Submitted interlibrary requests requiring a decision.

See interlibrary handoff for the submitted case. Use review and reconciliation to connect the decision to its later effects.