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- Public Works Department
- Who it's for
- Drainage and utility works
Drainage and utility works
Drainage and utility repairs depend on accurate location and sequence. A later field team needs to know which work package covered the site, which task lines were completed, and what quantity an inspector accepted. Keep the agency project and contractor connection on the package rather than scattering those facts across attachments.
How Public Works Department is set up for you
Sequence
Record task dependencies for access, repair and reinstatement work.
Timing
Track task due and completion dates separately from the package due date.
Location
Put the inspected asset location on the inspection tied to the package.
Decision
Review the submitted quantity with the evidence for that package revision.
Drainage and utility repairs depend on accurate location and sequence. A later field team needs to know which work package covered the site, which task lines were completed, and what quantity an inspector accepted. Keep the agency project and contractor connection on the package rather than scattering those facts across attachments.
Pick one active drainage project and a work package for a single repair location. Assign a team member and enter the hour budget. Add task lines in the order the field work should occur, with planned hours. When work begins, check that the package baseline and task revision agree. As tasks finish, enter actual hours and completion dates, then attach the field record.
The reviewer should examine the completed tasks and attachment visibility before the manager accepts delivery. The field inspector then records contractor, location, inspection time and accepted quantity. A rejected observation should keep its reason so the inspector can correct the next revision. A pending certification receipt should be compared with local effects before the team tries the same action again.
Agree how location text identifies a utility asset and how the quantity is measured for the repair. Also agree which evidence may be Shared with the counterparty. The operations overview can show overdue tasks by owner and planned against actual hours by project; it should lead the manager back to the source package for a decision.
Features to start with
Roles on the team
- Public Works Manager
- Public Works Manager owns package acceptance and resolves scope exceptions.
- Package Owner
- Package Owner plans assigned work and records delivery evidence.
- Field Inspector
- Field Inspector submits site observations and accepted quantities.
- Independent Reviewer
- Independent Reviewer examines the submitted revision and records a reasoned decision.
- Operations Analyst
- Operations Analyst investigates pending and failed operations against recorded effects.
Set up Public Works Department your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.