Admin
Maintains access and reference records for the publishing team.
Can
- Manage Users, People
- View Projects, Manuscripts, content items, rights agreements, print editions, production tasks, project costs, content files, approval operations
- Publishing House ERP
- Roles and access
Who can do what in Publishing House ERP
Give editorial, production, rights and finance owners the records they need to act on.
How permissions work
Name the decision owner
A rights agreement review and a content version approval need an identified person. Bind the approver's People record to their user before the first approval.
Keep preparation and decision visible
Managing Editor prepares content for review; Rights Reviewer checks current coverage and decides the version approval.
Review project scope
Publishing Director owns the title plan. Production Lead follows assigned work, and Finance Lead reviews costs recorded against that title.
Who can do what
| Role | Publishing projects | Manuscript review | Content production | Rights and approval | Print editions | Costs and reporting |
|---|---|---|---|---|---|---|
| Admin | Edit | Edit | Edit | Edit | Edit | View |
| Publishing Director | Edit | View | View | View | View | View |
| Managing Editor | View | Edit | Edit | View | View | View |
| Production Lead | Edit | View | Edit | Edit | Edit | Edit |
| Rights Reviewer | View | View | Approve | Approve | View | — |
| Finance Lead | View | — | View | — | View | Edit |
Each role in detail
Publishing Director
Owns publishing project decisions and reviews the portfolio.
Can
- Manage Projects
- View Manuscripts, content items, rights agreements, print editions, production tasks, project costs
Starts on: Project Pipeline
Managing Editor
Assigns editors and manages editorial and content progress.
Can
- Manage Manuscripts, content items
- View Projects, People, content files, production tasks, rights agreements
Starts on: Manuscript Intake Inbox
Production Lead
Coordinates project tasks, content files and edition records.
Can
- Manage production tasks, content files, print editions
- View Projects, Manuscripts, content items, People, rights agreements
Starts on: Project Pipeline
Rights Reviewer
Checks agreement coverage and decides content version approval.
Can
- Manage rights agreements, approval operations
- View People, Projects, Manuscripts
Reviews and approves
- Approve content files, content items
Starts on: Content Approval Inbox
Finance Lead
Maintains project cost entries and reviews budget exposure.
Can
- Manage project costs
- View Projects, production tasks, print editions
Starts on: Unsettled Project Costs
Set up Publishing House ERP your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.