Receiving establishes what the business actually accepted against its purchase order. That evidence informs outstanding quantities and the accounts payable handoff. Use the same order and line references when a supplier sends replacements or an invoice arrives with a disputed amount.
The Receiving Clerk records the receiving location, date and order revision. Enter actual line quantities and the relevant packing slip, lot or serial details. Authorized desk deliveries can be confirmed by the Requester responsible for the purchase.
The Receiving Clerk records accepted and rejected quantities on the receipt lines and explains rejection reasons. After inspection, post the receipt from Received to Posted. Keep a partial order open for the remaining quantity. The configured connection carries the resulting evidence to the relevant destination.
When goods must go back, the Receiving Clerk raises the return and the Procurement Manager authorizes it before shipment. Record whether the return affects previously accepted quantity and whether the supplier owes replacement or credit.
The Buyer investigates an Open match exception with the Receiving Clerk and Controller. Mark it in progress while checking the order, invoice reference and receipt. Apply the documented correction and mark it Resolved when that work is complete.
The Controller checks delivery acknowledgments and connected accounts payable completion evidence before order closure. The Procurement Manager reviews the resulting delivery and quality evidence when publishing the supplier's period performance.
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