Audit and findings

Step by step

1. Plan audit Audit Lead

   Audit Lead records an audit number, scope, planned date and auditor. The Planned state places the work in the open audit queue.

   • Establishes scope, date and auditor
   • Updates Audits, People

2. Conduct audit Audit Lead

   The auditor reviews the agreed scope and moves the audit to in progress while evidence is gathered. Findings are linked to this audit rather than held in an isolated list.

   • Shows active work against the agreed scope
   • Updates Audits

3. Record findings Audit Lead

   For each finding, the auditor records the requirement, observed issue, severity, owner and due date. Observation, Minor and Major distinguish the agreed follow-up priority.

   • Links requirements and owners to the audit
   • Updates Audit findings, Audits, People

4. Review reporting Audit Lead

   Audit Lead moves the audit to Reporting and checks that the recorded scope matches the linked findings. Missing context is resolved before a closure decision.

   • Checks scope against recorded findings
   • Updates Audits, Audit findings

5. Close audit Audit Lead

   Audit Lead approves the reporting result and moves the audit to Closed. Finding owners can still use their own due and closed dates to show the state of specific follow-up items.

   • Records the reviewed audit closure
   • Updates Audits, Audit findings
   ApprovalA person approves before the work moves on.

Audit Lead

Plans, records and reviews the audit.

People identifies the assigned auditor and finding owners.

Admin

Maintains their access.